How To Reject A Job Offer?

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Misna V.K.
Oct 27, 20235 minutes read

There can arise a situation where a job opportunity may not seem like the right fit for you. In such a case, it is essential to know how to reject a job offer or decline a job offer, especially in writing. So, here are sample emails based on some common reasons for rejecting a job offer. Refer to these email samples and modify according to your situation.

Job offer rejection letter: A generic reason

Subject: Regarding job offer for the position of {Job Role}

Dear Sir/Ma’am,

Thank you for considering me for the position of (Job Title) in your company. It was a pleasure meeting with Mr./Ms. (Name of the Person), and I am grateful to be presented with such an opportunity at your prestigious organisation. However, I regret to inform you that due to some personal reasons, I will not be able to take up the offer at this moment.

Please accept my note of gratitude, and thank you for understanding my situation.

Regards,
(Your Name)

Job offer rejection letter: Unwilling/unable to leave current position

Subject: Regarding job offer for the position of {Job Role}

Dear Ms./Mr. (Name of Person),

It gives me great joy to be offered the role of (Job Title) in your company. Unfortunately, due to multiple reasons, I am unable to abandon my current duties at (Name of Workplace). Therefore, I regret to inform that I will not be able to accept the job offer right now.

I would like to thank you for your time and consideration. I hope to cross paths with you in the future.

Thanks and regards,
(Your Name)

Job offer rejection letter: Accepted another offer

Subject: Regarding job offer for the position of {Job Role}

Dear Sir/Ma’am,

Thank you so much for letting me interview for the position of (Job Title), and offering me a place in your esteemed organization. As much as I would have liked to accept it, I will not be able to do so at the moment. I have decided to take up an offer elsewhere.

Thank you once again for the wonderful opportunity. It would be a privilege to be in contact with your company. I will be happy to connect with you on LinkedIn for any future collaborations.

Regards,
(Your Name)

Job offer rejection letter: Does not help current goals

Subject: Regarding job offer for the position of {Job Role}

Dear Mr./Ms. (Name of person)

Please accept this note of thanks for offering me the chance to work with (Name of Company). I took the time to analyse the daily tasks involved in this position. I have come to the decision that at this point in time, I will not be able to accept the offer. I feel that the position does not align with my current career and personal goals.

I sincerely thank you for the opportunity. I truly enjoyed meeting with the team during the interview. In the future, I hope to find a position at your organistion which would be a better fit for me.

Regards,
(Your Name)

Job offer rejection letter: Inadequate compensation

Subject: Regarding job offer for the position of {Job Role}

Dear Sir/Ma’am,

Thank you for selecting me for the position of (Job Profile) and reviewing my points regarding salary and allowances. I understand the company’s concerns and financial constraints, but regretfully, I cannot accept the position at the compensation being offered currently.

I thank you for the opportunity and hope to find a more suitable arrangement in the near future.

Regards,
(Your name)

Job offer rejection letter: Medical reasons

Subject: Regarding job offer for the position of {Job Role}

Dear Mr./Ms. (Name of person),

I highly appreciate the recent offer your company has made me for the position of (Job Title). However, as presently I am recovering from a medical condition (also discussed during the interview), I have decided to extend my resting time for at least another six weeks.

As the position requires the candidate to join on an urgent basis, I am afraid I will not be able to accept the offer right now.

I hope I will be considered for any such opportunities in the future, and look forward to the same.

Thanks,
(Your name)

Job offer rejection letter: Cannot relocate

Subject: Regarding job offer for the position of {Job Role}

Dear Sir/Ma’am,

Thank you for choosing me to be a part of your company as (Job Title). While I am eager to accept the offer and work with (Name of Company), I am currently not in a position to move to (Name of City) for work. For this reason, I have to decline the offer at this moment.

Kindly let me know if there is work I can do for the company remotely or be of service in any other way. I hope to find a more suitable opportunity to work with (Name of Company) very soon.

Regards,
(Your name)

Job offer rejection letter: Cannot support company policies

Subject: Regarding job offer for the position of {Job Role}

Dear Mr./Ms. (Name of person),

Thank you for the offer made by your company recently. It was a pleasure meeting with the team. However, after reviewing the company policies and job requirements, I have found certain points I cannot agree with or lend my support to by being part of this organization.

I hope you understand my reasons for declining the position. I wish (Name of Company) the very best in all its endeavours.

Regards,
(Your name)

Tips for rejecting a job offer

Remember these important tips while rejecting a job offer:

  1. Inform as soon as possible
    Internal processes and important decisions may depend upon your response. Thus, it is important not to keep the company waiting. Inform the employer about your decision at the earliest.

  2. Keep it polite and professional
    Job rejection letters should not contain crude language or expressions. The letter must be polite and formal in nature.

    RelatedHow to write a formal email?

  3. Keep it short
    Practice brevity while explaining your reasons for rejecting the job offer. There is no need for any dramatic or emotional content. Do not embellish your email with unnecessary information.

    RelatedEmail etiquette tips

  4. Say thank you
    It is very important to be grateful and convey your thanks to the company or employer for the position offered.

  5. Offer to stay in touch
    Do not burn any bridges between yourself and the company. Provide your contact information and ask whether they would be willing to stay in touch. Leave open the possibilities of being considered for the same or different position in the future.

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Misna V.K.

HR Blogger

Misna is a seasoned writer and content creator with over 7 years of experience in the field. She is the author of this continually updated career advice blog, serves as an empowering beacon for professional growth, offering readers a wealth of invaluable insights and guidance.

Member since Mar 15, 2021
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