How to Write a Professional Thank You Email

1. Why should you write a professional thank you email?
2. Factors to consider when writing a professional thank you email
   1. Know the right time to send a thank you email after an interview
   2. Thank the interviewer
   3. Take the opportunity to highlight why you're a good fit
   4. Write a clear concise subject line
   5. Add a signature
3. Professional Thank you email sample

So you walk out of your interview sighing relief at a job well done. But what next? Your job doesn’t end with walking out of the interview.

There are a few more measures you can take on your part to showcase your interest in the job as well as the company like a professional thank you email and a follow-up email.

In this piece, we will take you through the nitty gritties of writing a thank you email after interviews.

Why should you write a professional thank you email?

To begin with, you need to understand the importance of writing a thank you email after an interview.

Technically, a thank you email is sent during the process of decision-making after the interview, which means your meeting is still fresh in their mind.

So, take this opportunity to remind your prospective recruiter of your skills and qualities. Also, you can add in something you have missed out in the job interview.

Factors to consider when writing a professional thank you email

Next in the pipeline is to be aware of the factors that should be highlighted and included in your professional thank you email.

Here are a few things to remember while penning down your thank you email after an interview.

Know the right time to send a thank you email after an interview

Timing is the key when it is about following up or sending across a professional thank you email to your prospective recruiter.

You can send across your thank you email between 3 hours to 24 hours after the interview.

Anytime before this time frame can make you come across as desperate, and beyond 24 hours it might make you look like you’re not very serious about the job.

Thank the interviewer

Remember a professional thank you email needs to be short and concise. So, take the opportunity to thank the interviewer for their time and mention your interest in the job.

A tip to remember, be sure to send separate thank you emails after the interview in case you have been interviewed by more than one person.

Take the opportunity to highlight why you're a good fit

Take your professional thank you email as an opportunity to remind them why you fit the bill the best.

Highlight your qualifications and your expertise, especially in line with the original job description. Also, you can add links to your works online and other portfolios.

In addition, do mention that you are open to answering any further queries from them and provide them with your number or email id for the same.

Write a clear concise subject line

A professional thank you email is a type of formal email, so put equal thought into the subject line of the email.

A recruiter probably gets a constant flow of emails throughout the day and the best way to get him/her to click on your email is by putting up an eye-catching subject line of your thank you email.

You can add a “Thank You” and the job profile or your name in the subject line to grab the recruiter’s attention.

Add a signature

Similar to other formal emails, ensure that you add a signature at the end of your professional thank you email.

Add your phone number, email id, and/ or your professional network link as it can help the recruiter to follow up with you in case of any further queries. Here’s an example of how a signature can be placed.

Your Name
Email ID
Phone number
LinkedIn profile link

Professional Thank you email sample

Now let’s sum up the stated tips and check out how a professional thank you email will look like.

Here’s a thank you email after interview sample for you to be inspired.

To conclude, writing a thank you email after an interview is a basic decorum that needs to be followed by a candidate. This not only ensures the recruiter that you are interested in the job but also genuinely want to work with the organization.

Hope these tips for writing a professional thank you email are helpful.

All the Best!