Have you ever heard the phrase Comp-Off? If yes, then you pretty much have an idea of what this article is all about.
A compensatory leave application is one of the most common leave applications for professionals. But the information about the same is scarce as each company has its policy regarding it.
So what are comp offs, and what is the meaning of compensatory leave? Read this blog to learn everything you need to know about compensatory leave applications.
Compensatory leave meaning
Famously called comp off, comp time, or comp leaves, this leave is one of a kind. While all the other leaves are accumulated over time, compensatory leaves are earned by working extra hours on holidays, days off, etc.
Compensatory leave, true to its name, is a leave awarded as compensation for working extra days/hours. It enables people to encash leaves when they want in exchange for the overtime they have earned by working on weekly off, holidays, etc.
How to apply for comp leaves?
Applying for compensatory leaves is similar to the process for other leaves. But in case you need more clarity, here is how you can apply for compensatory leaves:
1. Check the total available Comp Offs
Unlike casual leaves, sick leaves, privileged leaves, etc., compensatory leaves are not credited to your leaves account.
Since it is a manual process and is directly equal to the number of extra days you are working, it is a good idea to check the compensatory leave balance and only then apply for it.
2. Speak to your reporting manager in person.
Before dropping the email to seek approval for comp-off, inform the manager personally. It informs them of your absence beforehand and lets them address any concerns they may have regarding it.
Use this opportunity to decide the point of contact in your absence who will handle your share of responsibilities while you are on leave.
3. Draft the perfect compensatory leave application
Now that you have taken care of the nitty-gritty, it is time to draft the compensatory leave application. Here are some things you must recollect before you draft your letter:
- Start and end date of your leaves
- Details of days against which you are applying for the comp off
- Outline of who will manage work in your absence
Here are some samples to help you get started.
Compensatory Leave Application
To,
The Manager
TRFD International
Mumbai
Subject: Compensatory leave application
Dear Sir/Ma'am,
I'm writing to you to seek approval for my compensatory leave on September 7, 2022. I earned a comp off as I worked on August 15, 2022, i.e., on a national holiday, and would like to redeem the same.
Kindly approve my request at your earliest convenience.
Regards,
Gaurav Singh
Operations Executive
(987654321)
Compensatory Off Email for One-day leave
To: Reporting Manager
CC: Colleagues, Team members, HR Department, and Others Concerned
Subject: Compensatory leave application
Dear Sir/Ma'am,
I'm writing to seek approval for my compensatory leave on September 7, 2022. I earned a comp off as I worked on August 15, 2022, i.e., on a national holiday, and would like to redeem the same.
Kindly approve my request at your earliest convenience.
Regards,
Gaurav Singh
Operations Executive
(987654321)
Compensatory Off Email for longer leave of absence
Subject: Compensatory leave application
Dear Sir/Ma'am,
I would like to encash four compensatory leaves from November 4, 2022, to November 7, 2022. I have a total of six compensatory leaves, all of which are listed for your reference.
15 October-16 October- Weekly Offs
22 October- 23 October- Weekly Offs
29 October- 30 October- Weekly Offs
Please consider my request and grant me approval for leaves for the above-mentioned dates. In my absence, you can reach out to Ms. Priya.
In case of an emergency, I will be available on the phone.
Thank you,
Regards,
Gaurav Singh
Operations Executive
(987654321)
