Every working professional at some point or the other has pondered over an application for leave of absence.
A leave request is of the following types, personal (including marriage leave), sick, casual, and medical leave application.
This blog will majorly answer the queries of a medical leave letter for employees and a medical leave format.
Let’s begin!
Is sick leave and a medical leave application the same thing?
Contrary to the general belief, a sick leave and a medical leave application are not the same thing.
A sick leave is usually the number of sick days allotted to an employee and is paid.
Take for example, if an employee catches the flu and takes a few days off, that is called and will be counted as sick leave.
Whereas a medical leave application is made for a longer period due to serious health issues (like surgery, or accidents, etc).
Also, you need to provide a written medical prescription from your doctor.
Factors to consider when filing a medical leave application
Now that we have got our concepts clear about a medical leave application, here are some factors to consider when choosing a medical leave format.
Prepare all the documentation required
First things first, sit down with your doctor and get a medical prescription before even beginning the process of medical leave application.
This will help you to explain your problem better and gauge the number of days you will have to take off.
Also, talk to your HR and go through the documents that need to be submitted along with your application for leave of absence and after you join back (to submit both at the office and for mediclaim).
Gather all the required knowledge required for a medical leave application
How many of us are aware of our company’s policies regarding an employee’s application for leave of absence?
There’s a fair chance that medical leave policies are not the same in all organizations.
So, if ever the need arises that you need to write a medical leave application, always talk to your HR.
Your HR knows company policies and can help you understand the medical leave application and the mediclaim processes that can help.
Determine the time period of your leave
Companies are lenient when it comes to their employee’s health conditions and accommodate accordingly.
However, this does not mean that you can go on medical leave for an indefinite period.
So, it is best to consult your doctor and get clarity on the timeframe required for your recovery.
It is advisable that you get it in black and white as it can help you to explain the situation better to your HR and Supervisor.
Keep your supervisor in the loop
This is perhaps the first step to follow when an employee files for a medical leave application.
Your reporting head (Manager/ Team lead) should be the first one with whom you discuss your application for leave of absence in detail.
Also, discuss how your work will be handled when you won’t be around since you wouldn’t want your team to face troubles when you are not around.
This will highlight your sense of responsibility and sincerity towards your work.
Medical leave application samples
Now that we have covered the factors to consider when submitting a medical leave application, let us get down to a medical leave format.
How you write an application for a leave of absence can make a huge difference.
Here are a few samples to choose from!
Medical leave format in case of surgery
Sub: Medical leave application for surgery
Dear (Name of the concerned person),
I am writing this mail to request you for the approval of my medical leave due to my (Diagnosed illness)’s surgery. As per my doctor’s request, I would require a 3-week leave which includes the surgery procedure and the post-surgery hospital stay. I am attaching the required doctor’s prescription below.
Kindly let me know the further procedure required to complete my medical leave application. Your guidance will be much appreciated.
Sincerely,
(Your name)
Medical leave format for intermittent leave
Sub: Medical leave application for (diagnosed disorder)
Dear (Name of the concerned),
I am writing this mail to seek permission for the approval of my intermittent leave for my (Diagnosed Disorder). After consultation with my Doctor, I have been asked to visit the hospital for diagnosis and follow-ups every 2 weeks which will require me to be hospitalized. I am also attaching the doctor’s written recommendation below.
Although I will be available on my work mail ID, Ms. X has volunteered to cover my bit of responsibilities for the week of my absence.
Kindly let me know what are the formalities that need to be fulfilled by me. Your guidance and approval will be much appreciated.
Sincerely,
(Your Name)
Medical leave format for accident
Sub: Medical leave application due to accident
Dear (Name of the people concerned),
I am writing this email to seek your approval for my medical leave application. I met with a road accident on (Date) and after consultation with my Doctor, I have been informed that I need to undergo an operation due to (Diagnosed Disorder). Please find enclosed below the Doctor’s recommendation.
Your guidance for the completion of the formalities for my application for leave of absence will be appreciated.
Sincerely,
(Your Name)
Sub: Medical leave application due to accident
Dear (Name of the people concerned),
I am writing this email to inform you that on (Date) I have met with a road accident and have been hospitalized since for the same. As per my Doctor’s recommendation, I will require 3 weeks of bed rest to heal and join back (Document attached below). I would be obliged if my medical leave application can be approved.
Also, it would be much appreciated if you could kindly guide me through the required formalities for the same.
Thanking You,
Sincerely,
(Your Name)
These are the basic factors to keep in mind while writing a medical leave application. Also, remember that it is a formal email and therefore must be written with absolute professionalism.
The sample of medical leave letter format can help you in writing an application for a leave of absence the right way. Hope it helps.
All the best!
