Writing a leave application before taking a leave is a usual practice that has been around for years. Although the medium has changed from the traditional paper to the modern digital format, the content of the application remains more or less the same.
Are you planning to take a day off from work for personal reasons? Make sure to inform your boss and colleagues beforehand by writing a leave application so as to avoid any complications at work.
Take a look at these one-day leave application samples for reference.
One-day leave application: Sick leave
Subject: Sick Leave Application for a Day
Dear Mr./Mrs. {Recipient’s Name},
I am writing this email to inform you that I will not be able to come to work tomorrow as I have a severe bout of a migraine headache.
Taking a day from work and resting will help me overcome this and get back to a normal routine the next day. Kindly grant me leave for a day on {date}. In case, I need to take extra days to recuperate, I will inform you at the earliest.
Please feel free to contact me at my personal phone number in case of any questions or clarifications about ongoing work at the office.
Sincerely,
{Name}
One-day leave application: Urgent work
Subject: Leave Application for a Day
Hi {Recipient’s Name},
Please treat this email as an application for leave. I would like to inform you that I require a day of absence on {date and month}. I need to visit the bank in my hometown for some personal work, and I need to travel there as soon as possible. Clubbing my leave with the weekend enables me to get this done easily and be back by the following Monday morning.
I am including the work plan for the day I will be taking an off to make it easier for you. Please feel free to contact me at my personal number in case of any questions or clarifications.
Sincerely,
{Name}
One-day leave application: Personal
Subject: Leave Application for a Day
Dear {Recipient’s Name},
This is to inform you that I need a leave on {date and month} as I am in the middle of shifting my apartment. I need to meet my new landlord and finalize the details of the contract. I have left a copy of the work plan with the team so that they do not run into any trouble.
Please feel free to contact me at my personal number in case of any emergency or queries.
Sincerely,
{Name}
One-day leave application: Emergency
Subject: Emergency Leave Application for a Day
Respected Sir/Madam,
I am writing this email to inform you that I will not be able to come into work {Date} tomorrow, as I met with an accident on my way home from the office today.
Although it was a minor accident, the doctor has advised me to stay under observation at the hospital to make sure that nothing else is wrong.
I have emailed the team my work plan so that there is no delay in the ongoing project. I hope you will understand my situation and grant me the required leave.
Sincerely,
{Name}
Things to remember to get leave request approved
To increase the chances of having your leave request approved, here are ten things to remember:
1. Plan ahead: Submit your leave request as early as possible, giving your employer ample time to review and arrange for coverage if needed. Avoid requesting leave during busy periods or when other colleagues have already requested time off.
2. Follow company policies: Familiarize yourself with your company's leave policies and procedures. Adhere to the proper channels for requesting leave, whether it's through an online system, email, or a specific form.
3. Check your available leave balance: Ensure you have sufficient leave balance for the requested duration. If you don't, consider adjusting your request accordingly or exploring alternative options such as unpaid leave or using vacation time in advance.
4. Be specific and provide details: Clearly state the dates you are requesting and the reason for your leave. If possible, provide additional details that demonstrate the necessity or importance of your time off.
5. Communicate in advance: Personally speak with your supervisor or manager to discuss your leave request before submitting it formally. Having a conversation can help you explain your reasons and address any concerns or questions they may have.
6. Offer a solution for coverage: If your absence will affect your team or department, propose a plan for ensuring coverage during your absence. This could involve suggesting a colleague who can handle your responsibilities or offering to delegate tasks beforehand.
7. Be flexible and open to negotiation: If your initial request is denied or if there are concerns about the dates, be open to negotiating alternative arrangements. Showing flexibility and a willingness to find a mutually beneficial solution can increase the likelihood of your request being approved.
8. Consider timing strategically: Choose your timing carefully when requesting leave. Avoid peak periods, important deadlines, or critical events that could impact your absence significantly.
9. Maintain a good attendance record: Demonstrating a consistent and reliable attendance record can help build trust with your employer. It shows that you take your responsibilities seriously and are committed to your work.
10. Provide ample notice for longer leaves: If you are requesting an extended leave, such as a sabbatical or maternity/paternity leave, ensure you provide the required notice period specified by your company's policies or local labor laws. This allows your employer to plan for your absence and make necessary arrangements.
Remember, while following these tips can increase your chances of getting your leave request approved, it ultimately depends on your company's policies, workload, and specific circumstances.
