Roles & Responsibilities
Manage all documentation processes, including filing, distribution, tracking, and archiving of documents.
Handle correspondence and ensure timely and accurate responses.
Utilize the FSI Concept evaluation software for CAFM operations, including data management, system administration, and reporting.
Maintain a well-organized and systematic document control system, adhering to company standards and procedures.
Collaborate with various departments and stakeholders to collect, review, and update documents as required.
Ensure the confidentiality, security, and integrity of all sensitive documents and information.
Support internal teams in document accuracy, completeness, and adherence to timelines.
Provide training and assistance to users on CAFM systems and processes.
Prepare reports, summaries, and presentations using relevant software.
Manage physical and electronic document storage, retrieval, and distribution systems.
Conduct regular audits to ensure compliance with document control procedures and identify areas for improvement.
Assist in the evaluation and implementation of new document management systems or technologies.
Manage the organization and maintenance of the document store.
Support the management team with any other document control or CAFM-related tasks as required.
Desired Candidate Profile
Proven experience as a Document Controller, preferably in a facility management or related industry.
Expertise in CAFM operations using FSI Concept evaluation software.
Proficiency in document control procedures, standards, and best practices.
Excellent organizational and time management skills, with the ability to handle multiple tasks and priorities.
Attention to detail and accuracy in managing documents, correspondence, and data.
Strong computer skills, including proficiency in MS Office and relevant CAFM software.
Ability to work independently and collaboratively in a fast-paced environment.
Excellent communication and interpersonal skills.
Knowledge of facility management practices and terminology is desirable.