Associate Jobs in UAE

We are looking for a professional and detail-oriented Executive Secretary / Personal Assistant to support our executive team at a construction site-based office located in Al Khan, Sharjah. The ideal candidate will be proactive, highly organized, and capable of managing day-to-day executive and administrative tasks efficiently in a dynamic site environment.Key Responsibilities:Provide high-level administrative and secretarial support to senior managementCoordinate and maintain executive calendars, schedules, and meeting logisticsPrepare professional correspondence, reports, and presentationsHandle confidential information with discretionAct as a liaison between executive management and internal/external stakeholdersSupport in site-level documentation and project coordination tasksAssist with document control and project communication when neededPrepare comparison sheets for quotations, materials, to assist in vendor evaluations

We are proud to announce exclusive job openings for UAE Nationals who are passionate about contributing to the growth and success of the UAE!We’re hosting an Open Day to connect with talented individuals like you:� Date Options:• Thursday, 29th May 2025 (9:00 AM – 4:00 PM)• Friday, 30th May 2025 (9:00 AM – 4:00 PM)� Location: AW Rostamani Group, Head Office Ittihad Road – Deira DubaiDon’t miss this chance to be part of a dynamic and forward-thinking team.We look forward to meeting you!

Oversee and manage construction projects from start to finishEnsure compliance with UAE construction laws & safety regulationsConduct site inspections and resolve technical issuesCollaborate with architects, consultants, and contractors Prepare project reports, BOQs, and cost estimates Utilize AutoCAD, Primavera, and other engineering software

To identify and assess work scope from drawings and site visit,To plan and prepare for the safe and efficient execution of work, within tight schedules and under pressure,To carry out Tool Box Talks, participate in Risk Assessments, verify equipment safety, and attend daily meetingsTo locate and request materials, request Permit-to-Work, and ensure work quality meets Industry standardsTo maximize worker output, monitor production and submit reports to Managers / EngineersTo verify quality and dimensions of work doneTo request external inspections, and to close-out permits / job documents

· Operate and monitor the fleshing machine to remove flesh and fat from hides and skins· Inspect hides before and after processing to ensure quality standards are met· Perform routine maintenance and cleaning of the fleshing machine and related equipment· Follow safety and environmental guidelines and report any hazards or malfunctions· Collaborate with other tannery workers and supervisors to maintain workflow efficiency· Keep accurate records of production output and report daily progress

Assist the dentist during procedures by managing instruments, suctioning, and ensuring the patient's comfort to facilitate a smooth workflow.Prepare treatment rooms by sterilizing instruments and arranging necessary materials, ensuring that everything is ready for each patient.Take and develop dental radiographs (X-rays) with precision to aid in accurate diagnosis and treatment planning.Educate patients on oral hygiene practices and post-treatment care, fostering a proactive approach to their dental health.

Design and develop diesel generator systems as per project and client requirements.Review and interpret engineering drawings, P&IDs, vendor documents, and technical specifications.Handle DG sets assembly, testing, installation, and site commissioning activities.Perform troubleshooting, maintenance, and overhauling of diesel engines – Mitsubishi, Cummins, CAT, etc.Prepare engineering deliverables – BOMs, MTOs, data sheets, as-built drawings, and O&M manuals.Participate in technical bid evaluations and coordinate with procurement/vendors.Ensure all design work complies with international standards (IEC, ANSI, API, ASME, ISO, etc.)Assist in pre-sales design, technical estimations, and support proposals team.Ensure HSE and quality compliance across engineering activities.Support site engineers during FAT/SAT and field testing when required.

Design Responsibilities:Review and interpret client specs, vendor documentation, and scope of workDevelop engineering inputs: MTO, equipment selection, design drawings, etc.Ensure compliance with IEC, ANSI, API, ISO, and ADNOC standardsPrepare O&M manuals, material requisitions, and internal review documentationGuide and monitor drafting/design teamsCommissioning Responsibilities:Lead all testing & commissioning activities (EDG, UPS, F&G, DCS, etc.)Ensure HSE compliance, conduct toolbox talksTroubleshoot and resolve commissioning issuesPrepare test reports, RFIs, punch lists, and track progressCoordinate with vendors and clients for successful handover

Manage daily shipping workflow and warehouse operationsAssign work orders and tasks to warehouse associates efficientlyMaintain and update the daily shipping and receiving scheduleHandle dispatch and respond to inbound truck and shipment ordersMonitor open and closed sales orders and ensure invoice accuracyCategorize and track inventory levels and discrepanciesPrepare and file documentation such as sales orders, invoices, packing lists, and productivity reportsCoordinate with the customer service team to resolve order or delivery issuesCollaborate with warehouse supervisor and team for smooth operationsSupport operations team in fulfillment processes and quality control checks

Role & ResponsibilitiesGovernment Liaison: Act as the primary liaison between the company/clients and government authorities, including ministries, immigration, and labor offices. Facilitate and manage all communications with local government departments.Document Processing: Prepare, submit, and track various applications and documents, such as visas, work permits, residency permits, and company licenses. Ensure all company-related documentation is renewed and updated on time.Compliance Management: Monitor changes in government regulations and ensure company policies remain compliant with legal requirements. Maintain detailed and accurate records of all interactions and documentation related to government processes.Administrative Support: Support the onboarding and offboarding processes, including managing visa and work permit applications. Address employee-related governmental issues and disputes, providing effective resolutions.

Prepare and manage document transmittals and maintain organized filing systems via EDMS (ACONEX, WRENCH, ASSAI).Register all incoming and outgoing correspondences, MOMs, drawings, and technical submittals.Maintain and update the Master Document Register (MDR) and Document Distribution Matrix (DDM).Enforce adherence to client documentation standards, specifications, and procedures.Coordinate with project managers, engineers, and relevant departments for document accuracy.Log and track all documents using a detailed control log and correspondence register.Manage the creation, review, approval, and distribution of all project-related documents.Ensure compliance with document control procedures and quality standards.Perform regular audits and quality checks on documents for accuracy and completeness.Provide document control support across project phases to ensure smooth workflow and communication.

Job Description (Primary):· Preparing the books of accounts by recording all transactions on day-to-day basis· Invoicing to developers / customers and co-ordinate (with salesperson) for the payments and maintain records· Gathering and updating finance documentation (in connection to sales) across all platforms· Collaborating with management to develop with monthly, quarterly and yearly budgets and actual monitoring against budgeted figures· Collaborating with management to develop with Event / Roadshow budget and actual monitoring against budgeted figures with cashflow· Liaising with goAML, UAE VAT and corporate tax compliance and closing records respectively before advised timeline· Liaising with auditors to get books of accounts audited· Candidate with real estate business experience preferredJob Description (Detailed):Accounts Payable ManagementEntering accounts payable invoice into software with an allocation of expenses to the different property include:· Tracking expenses at multi-level projects, entities, buildings and tenants· Handling overhead expenses related bills such as utility· Tracking of receipts of utility bill for a different property· Allocation of expenses across different entity or property· Checking utility bill outstanding during Check-in and Check-out· Handling insurance-related expensesTenant ManagementSetting up of leasing related information into software comprising the following activities:· Setting up billing criteria like rent and other charges· Generation of Rental Income statement· Monthly rent collection processing· Updating tenant Ledger for Check-Ins, Check-Outs and Expiry· Checking utility consumption and comparing with previous periods· Analysing tenant ledger report to identify discrepancies if any· Generating reports such as Late Fees, Check-In, Check-Outs, Termination or Expiry

Implement company, client, and statutory HSE requirements on offshore sites.Enforce HSEMS and project HSE plans.Conduct incident investigations and develop reports.Drive HSE culture improvements and awareness.Perform HSE site inspections, audits, and risk assessments.Deliver on-job training, inductions, and toolbox talks.Maintain HSE documentation and prepare project HSE statistics.Coordinate with site teams and attend client HSE meetings.

Strong attention to detailExcellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organizationGoal oriented, with excellent time management, able to meet deadlines along with organizational skillsComplete the project by coordinating with other staff.

We are looking for a Pastry Baker who can join in a 4 Star Beach Resort in Sharjah, UAEKey Responsibilities:Prepare and bake a wide variety of breads, rolls, muffins, croissants, and pastries daily.Ensure all products are baked to perfection and presented attractively.Monitor stock levels of baking ingredients and place orders when necessary.Follow standardized recipes and portion controls.Ensure cleanliness and maintenance of all baking equipment and workstations.Comply with food safety, hygiene, and sanitation standards.Assist in menu development and daily specials related to baked goods.Requirements:Proven experience as a Baker, preferably in a hotel or resort environment.Knowledge of baking techniques and familiarity with professional kitchen equipment.Ability to work early shifts and weekends.Good communication and time-management skills.Certification in culinary arts or bakery (preferred but not mandatory).Salary Package· Accommodation provided· Service charge varies per month· Visa, health insurance, 2-way ticket every 2 years

Lead and execute commissioning activities for Electrical & Instrumentation systems (HV/LV switchgear, MCCs, transformers, DCS, PLCs, SCADA, F&G systems, etc.)Develop commissioning procedures, plans, and documentation.Perform pre-commissioning checks, loop checks, function testing, and final handover.Coordinate with construction, QC, and operations teams to ensure smooth commissioning workflow.Interface with ADNOC clients and ensure compliance with offshore safety standards.Ensure systems are tested and commissioned as per project specifications and ADNOC protocols.Troubleshoot system issues and provide technical resolutions in a time-bound manner.Maintain records, prepare reports, and submit turnover documentation.

Handle end-to-end recruitment processes including sourcing, screening, interviewing, and onboardingPerform general administrative tasks to support daily office operationsPrepare proposals and assist with documentation for business opportunitiesManage client relationships and ensure timely follow-up and service coordinationSupport monthly MIS preparation and reporting for management reviewCoordinate and manage day-to-day operational tasks to ensure process efficiencyEngage with internal and external stakeholders to support project delivery and business objectivesMaintain HR and operational records, track employee data, and assist with basic payroll inputsConduct market research to support business development and lead generation activitiesEnsure compliance with company policies and assist in implementing process improvements

STORE SUPERVISORKey Responsibilities:Inventory ManagementMonitor stock levels: Ensure that materials, tools, and equipment are available in sufficient quantities.Inventory control: Regularly check and maintain accurate records of stock, ensuring that materials are stored properly and are easily accessible.Conduct stock audits: Perform periodic physical counts and reconcile them with inventory records.Receiving and Storing MaterialsInspect deliveries: Check incoming shipments of materials for quality, quantity, and proper documentation before accepting.Storage management: Organize materials in a way that prevents damage and makes it easy to locate items when needed.Proper handling: Ensure that hazardous or sensitive materials are stored according to safety regulations.Logistics and DistributionCoordinate material delivery: Ensure timely delivery of materials to sites.Maintain a delivery schedule: Work with suppliers to ensure the timely delivery of materials as per project schedules.Record-Keeping and ReportingMaintain logs: Keep accurate records of material receipts, usage, and any discrepancies.Generate reports: Provide reports on stock levels, material consumption.Communicate with project managers and Site teams to ensure that material needs are met.

Engage with clients to understand their technical requirements and translate them into feasible solutions that align with the company's offerings.Deliver compelling product demonstrations and presentations that highlight the technical advantages and ROI of solutions.Collaborate with the sales team to develop strategies and tactics for closing complex sales, leveraging technical expertise to address client concerns.

Location: Hybrid/On SiteType: Freelance / Project-BasedJob Description:We are seeking a talented and detail-oriented Freelance Graphic Artist to support our design team in developing high-quality digital and print assets. The ideal candidate is proficient in Adobe InDesign, Illustrator, and XARA, with a strong eye for layout, typography, and cohesive brand storytelling.You will be responsible for creating a variety of visual materials, from brand identity assets to social media templates and corporate documents. This is a project-based freelance role with the potential for long-term collaboration based on performance and availability.Key Responsibilities:Create comprehensive brand identity packages including:Custom logosMood boardsColor palettesTypography pairingsBrand icons and visual guidelinesProvide design support for print collateral, such as:Business cardsMenusInvitations and thank you cardsPackaging materials (e.g., stickers, labels, paper bags)Layout and prepare company profiles, PowerPoint presentations, and brochures for both digital and print distributionDesign and develop visual assets and editable templates for social media contentEnsure consistency across all designs, adhering to brand standardsWork collaboratively with the creative team and respond to feedback in a timely, professional manner

Lead the development and implementation of BIM strategies across projects, ensuring alignment with client objectives and industry standards.Coordinate and manage multidisciplinary teams to facilitate effective collaboration and communication throughout the project lifecycle.Oversee the creation and management of detailed BIM models, ensuring accuracy, quality, and compliance with project specifications.Implement best practices in BIM processes and workflows, continuously seeking improvements to enhance efficiency and reduce errors.Work closely with project managers to integrate BIM processes into project schedules and deliverables, ensuring timely completion.Develop and maintain BIM documentation, including protocols, standards, and templates, to standardize processes across projects.

Generate new business leads through calls, networking, and referralsSell SEO, SMM, Google Ads, and Website servicesMeet monthly sales targetsPrepare proposals and close dealsMaintain client relationships and follow up on leads

Prepare and float inquiry packages for subcontractors and suppliers.Compile complete inquiry documents, including:Item specificationsBOQs (Bill of Quantities)Approved vendor/supplier listsTechnical drawings and detailed scopeCoordinate with estimation, engineering, and site teams to ensure package accuracy and completeness.Source and identify construction materials and relevant subcontractors based on project needs.Address clarifications raised during tendering and assess impact on cost, scope, and schedule.Analyze quotations and prepare technical and commercial comparison sheets.Assist in negotiations and vendor/subcontractor finalization.

Engineer of Electrical, I&C, Civil, Mechanical, Process, Hydrogen, Wind Farm and PV in CCPP.

Job Title: Accountant / Document ControllerManage and maintain financial records and documentationHandle day-to-day accounting tasks including data entry, invoicing, and reconciliationsPrepare and manage financial reportsOrganize and control company documents and ensure data accuracyAssist in audit preparation and compliance tasksCommunicate with clients and vendors professionally and effectivelyCompany Name: Waterstudio Aquatic Architects L.L.C-FZLocation: Jabel Ali - DubaiJob Type: Full-TimeExperience Level: Minimum 2-3year or Freshers welcomeJob Description:We are seeking a motivated and detail-oriented Accountant / Document Controller to join our team. The ideal candidate should have basic accounting knowledge, strong organizational skills, and good communication abilities. Experience with Zoho accounting software is highly preferred.Responsibilities:Manage and maintain financial records and documentationHandle day-to-day accounting tasks including data entry, invoicing, and reconciliationsPrepare and manage financial reportsOrganize and control company documents and ensure data accuracyAssist in audit preparation and compliance tasksCommunicate with clients and vendors professionally and effectivelyRequirements:Bachelor's degree in Accounting, Finance, or related fieldMinimum 1 year of relevant experience OR Fresh graduates with strong potentialGood understanding of accounting principlesProficiency in Microsoft Office (especially Excel)Knowledge of Zoho Books or other Zoho applications is an advantageExcellent written and verbal communication skillsAttention to detail and organizational skillsBenefits:Friendly work environmentTraining and growth.How to Apply:Please submit your updated resume along with a brief cover letter outlining your suitability for the Job.