JOB DESCRIPTION

1. Job Details

Reporting to (Job Title): Manager - Finance

Job Title: AP Leader

Company: Enova

Grade: 5.3

Location: KSA

1. Job Purpose

• Responsible for overseeing and managing vendor relationships, ensuring timely and accurate processing of vendor invoices, and maintaining effective communication between the company and its suppliers. Ensuring smooth and efficient accounts payable operations, resolving issues with vendors, and ensuring compliance with company policies and accounting procedures
• Prepare and present regular reports on accounts payable activity, including aging reports, cash flow projections, and payment schedules.
• Ensure month-end and year-end closing procedures related to accounts payable are completed accurately and on time.

1. Key Accountabilities

General Accounting and Reporting

• Ensure full compliance with IAS/IFRS and maintain consistency relating to all financial matters and timely tax submission for KSA.
• Ensure adherence of the team with financial policies and procedures set out by Line Manager.
• Ensure accuracy and adherence with Company timelines for Monthly Financial Reporting.
• Follow-up Prepayments, Accruals, Advances and Balance sheet schedules as per the set timelines.
• Support the proper completion of external and internal audit engagements in a timely manner.
• Review the monthly cost on Adaptive insight, Analyze Cost and determine budget variances and report
• Preparing non-routine financial data as requested to support management decision – making.

2. Internal Controls and Compliance

• Ensure quality work and accurate reports.
• Ensure all Payable processes are compliance with the internal audit policy (DOA, Supporting’s documents).
• Ensure proper documentation and vendor records are maintained and up to date in the accounts payable system.
• Assist in rectifying any Internal Audit comments

3. Responsibilities

• Lead, mentor, and manage a team of accounts payable, ensuring high levels of performance, productivity, and accuracy.
• Identify areas for improvement in accounts payable processes and suggest changes to enhance efficiency
• Prepare monthly forecast for vendor payments and ensure that vendors are paid on time according to payment plan.
• Establish and maintain positive relationships with key vendors, addressing payment inquiries and resolving any disputes or issues related to billing or payment terms
• Oversee the daily operations of the accounts payable department, ensuring all invoices are processed accurately and timely
• Investigate and address discrepancies related to payment histories and outstanding invoices., Coordinate with internal teams to resolve discrepancies and resolve invoice issues.
• Reconciling books with suppliers on a Monthly basis to ensure minimal discrepancies.
• Monitor and manage the accounts payable aging report, ensuring the timely resolution of outstanding invoices and past-due balances
• Monthly monitoring and control schedule related to AP such Advances to suppliers, insurance claim recoverable, prepaid expense, other accrued expense and provision, etc.…
• Review of open Pos, providing accruals and review of old open released/ not released Pos.
• Updating and sharing of Open PO Report in Shared Folder
• Coordinate the preparation of reports for and participate in Finance meetings.
• Ensuring that AP Module balances match with control account.
• Review accounts payable aging to identify and resolve any debit balance
• Booking monthly accrued expenses for Audit and Consultancy
• Updating the off-balance sheet schedules on specified format and placing the schedules in Shared Folder
• Updating the IFRS 16 bridge and provision of information for new, modified, and closed leases in Shared Folder

4. Workload Planning

• Develop weekly workload planning schedules in conjunction with the line manager, taking a proactive approach to tasks, to efficiently manage own workload
• Provide ongoing training and development to team members, setting clear expectations and goals.

5. Quality, Health, Safety, & Environment

• Ensure compliance, to all relevant quality, health, safety and environmental management procedures and controls within a defined area of activity to guarantee employee safety, compliance, delivery of high-quality products/service and a responsible environmental attitude

6. Related Assignments

• Preparing monthly VAT and WHT Tax
• Prepare monthly IFRS 16 bridge and ensure all data are reconciled properly
• Perform other related duties or assignments as directed

7. Qualifications, Experience, Skills

Minimum Qualifications and Knowledge:

Bachelor's degree & equivalent business experience; professional accounting qualification – ACCA / CMA (Qualified or Finalist) is required.

Minimum Experience:

8-10 years of related work experience.

Job-specific skills:

• Team Management Skills
• Must be detail-oriented, highly organized, adaptable, and have excellent communication & interpersonal skills.
• Vendor Management
• Problem Solving and Dispute Resolution
• Application of VAT and other taxation Zakat and income tax, WHT
• Excellent knowledge of Excel and its functions (Pivot, VLookup, IF, Sumif, etc.) + MS other tools
• Strong ERP Experience, D365 would be a plus.
• Very good command of English language is a must.