Roles & Responsibilities
- Issue RFQ to Approved suppliers and follow-up for offers after receipt of MR from Engineering with relevant applicable specifications, datasheets.
- Follow-up for Techno-commercial Bids within due date & Distribute Technical Bid to Engineering, QA team for Technical Bid Evaluation (TBE).
- Co-ordinate with engineering team for technical offer evaluation/ Internal Expedition.
- Involvement in Techno-commercial discussions, getting clarification with supplier and Engineering team for Technical queries.
- Issuance of commercial queries if any and finalizes Commercial Bid evaluations (CBE) for
- Shortlisted Vendors·
- Negotiations with Technically Approved/ Shortlisted Vendors during CBE.
- Maintain the PO value within the Budget. Preparation of Budget variation form with justification for approval if the value exceeds the budget.
- Prepare Award Recommendation and send it to Client for approval.
- Prepare Purchase order with agreed Terms and issue to client for approval. Issue & Control of Purchase order Amendments.
- Coordinate and resolve issues with vendor and Engineering team for any Technical changes due to comments from Client
- Settle commercial matters during PO amendment
- Follow-up with vendor for ABG/PBG
- Follow-up with Finance team for LC/Payment
- Update weekly / monthly MIS reports
- Verify Supplier’s invoice and follow-up for payment
- Ensure compliance to all Company Policies and Procedures with high integrity
- Ensure commercial, legal and contractual compliance in all the procurement transactions