Provide technical and administrative support to the assigned department, covering documentation, contracts administration, personnel attendance monitoring, data gathering, periodic reporting, and internal/external coordination.
Assist the department with tasks like taking meeting minutes, preparing memos, letters, circulars, and addressing manpower-related issues.
Act as a focal point for coordination between divisions and other COMPANY Group Companies during meetings and site visits.
Drive commitment to improve employee engagement, aiming for the highest divisional score.
Prepare weekly and monthly reports for the department, senior management, and operations meetings, highlighting overall performance and cost-saving initiatives.
Maintain a systematic electronic Document Management Structure, coordinating with the IT Division for enhancements.
Support Team Leaders/Senior Engineers in tender document preparation and follow up on contract requisitions, service orders, and purchase requests.
Manage the department’s central filing system, ensuring confidentiality for sensitive matters.
Participate in organizational restructuring workforce studies and maintain constructive relationships within the organization.
Coordinate various personnel-related matters, such as CICPA applications, PPE requests, training requests, and more.
Effectively collaborate with other departments, including IT, General Services, Transportation, PLQ Accommodation, Facilities, and Human Capital.
Coordinate with OD on job titling, job family, job category, and update PSM.
Collaborate with HR/Training Coordinator on employee-related issues, including leave, attendance, and training programs.
Track department personnel’s attendance, ensuring accurate recording and coordination of necessary actions.
Check attendance and overtime applications for LTSA service contract employees before further processing.
Handle file notes, investigation minutes, attention notices, warning letters, and other personnel-related matters as instructed by the Line Manager.
Implement approved policies, processes, systems, standards, and procedures within the section/team/department.
Comply with applicable Human Capital policies and relevant HSE policies, procedures, controls, legislation, and sustainability guidelines.
Perform any other related assignments as advised by the superior.