Job Overview:

The Senior Procurement Engineer/Manager will lead procurement activities for high-end luxury residential projects, focusing on delivering high-quality materials and services at optimal costs. The role demands extensive experience in vendor management, cost negotiations, risk mitigation, and effective communication across departments to ensure smooth project execution. This position will play a key role in shaping procurement strategies and maintaining reliable supply chains.

Key Responsibilities:

1. Procurement Planning & Strategy

• Review Technical Specifications: Assess technical specifications, BOQ, and project drawings to identify suitable vendors and specialists.
• Develop Procurement Schedule: Prepare, update, and share the procurement schedule with project teams using the project management platform.
• Risk Management: Identify potential supply chain risks, develop mitigation strategies, and proactively address issues such as delays, shortages, and price fluctuations.

2. Vendor Sourcing & Evaluation

• Identify and Assess Vendors: Conduct market research to identify reliable suppliers and subcontractors. Evaluate their capability based on quality, delivery timelines, services, and pricing.
• Prepare and Send Enquiries: Issue detailed RFQs to potential suppliers and subcontractors to invite competitive bids for various project packages.
• Bid Evaluation & Selection: Analyze quotes from subcontractors and suppliers, prepare comprehensive bid tabs, and recommend the most suitable vendors for each work package.

3. Contract Management

• Subcontract Agreement Preparation: Draft, negotiate, and finalize Subcontract Agreements, ensuring compliance with project requirements and company policies.
• Review and Approve Purchase Orders: Conduct a thorough review of Purchase Orders and approve them prior to final management authorization.

4. Coordination and Communication

• Internal Collaboration: Maintain effective communication with project teams, accounts, and purchasing teams to ensure alignment on procurement activities and project needs.
• Vendor Coordination: Act as the primary liaison with vendors and suppliers to ensure timely deliveries and resolve any issues that may arise during the procurement process.

5. Material Submittal Review

• Quality Assurance: Review material submittals to ensure compliance with project specifications and quality standards. Coordinate with the technical team to facilitate approvals.

6. Cost Optimization & Negotiation

• Cost Negotiation: Lead negotiations with suppliers to secure competitive pricing and favorable terms while maintaining quality standards.
• Budget Management: Monitor procurement costs and implement cost-saving strategies to achieve project budget targets.

7. Reporting & Documentation

• Detailed Planning & Reporting: Prepare regular reports on procurement activities, including cost analysis, vendor performance, and delivery status.
• Documentation Maintenance: Ensure all procurement records, including Subcontract Agreements, Purchase Orders, and Bid Evaluations, are accurately documented and filed.