Job Title: Admin Executive

Job Summary:

As an Admin Executive, you will play a crucial role in ensuring the smooth and efficient operation of the office. You will provide administrative and clerical support to management, staff, and clients, helping to create a productive and organized work environment. Your responsibilities will include managing communication, organizing files, scheduling appointments, and assisting with various administrative tasks as needed.

Key Responsibilities:

Reception & Guest Services

• Manage incoming and outgoing communications, including calls and emails.
• Schedule appointments, meetings, and coordinate calendar activities and preparing presentations.
• Perform various administrative tasks and special projects as assigned.

Administrative Support

• Maintain documentation, manage filing systems, and assist with clerical duties
• Prepare daily reports, assist with staff roasters, and manage internal calendars
• Support management with email correspondence, data entry, and record keeping
• Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the flights; booking other transportation; arranging lodging and meeting accommodations
• Upholding legal documents of the company

Hospitality Integration

• Assist in setting up events or meetings, ensuring hospitality standards are met
• Liaise with suppliers, vendors, and outlet staff to support daily operations

Facility & Supplies Management

• Monitor and order office and front-of-house supplies
• Coordinate maintenance requests

Communication & Coordination

• Act as a liaison between departments to ensure smooth operations
• Disseminate internal communications and updates to staff

Customer Feedback & Service Improvement

• Collect and report customer feedback to management
• Suggest improvements to enhance guest satisfaction

Qualifications & Skills:

• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Fluent in English, both written and spoken, with excellent communication skills.
• Computer literate with strong administrative and organizational skills.
• Preferably, at least 3 years of experience working in Qatar.
• Ability to keep clear and accurate records and reports.
• Ability to use computer and rapidly input data and retrieve records and information.
• Good understanding of office management and maintenance coordination
• Excellent communication, organizational, and multitasking skills
• Ability to handle sensitive and confidential information with professionalism
• Bachelor's degree in Business Administration or a related field (preferred)
• Ability to work independently and collaboratively with cross-functional teams

If you are a proactive, strategic thinker with a passion for administrative excellence, we invite you to join our team and help drive operational success.