1. Receptionist Duties:

• Greet visitors, clients, and guests in a professional and friendly manner.
• Answer and direct phone calls, taking messages as needed.
• Manage the reception area, ensuring it is tidy and presentable.
• Handle incoming and outgoing mail and packages.

2. Translation and Documentation:

• Translate office documents, emails, reports, and other materials from English to Mandarin and vice versa.

• Ensure accuracy and cultural appropriateness in all translations.
• Assist the Director with preparing, editing, and proofreading bilingual documents.

3. Administrative Support:

• Manage the Director’s calendar, schedule meetings, and coordinate appointments.

• Handle correspondence, including phone calls and emails, in both English and Mandarin.

• Organize and maintain office files, records, and documentation.
• Assist with travel arrangements and expense reporting.

4. HR Assistance:

• Support HR-related tasks such as ordering cakes, gifts, or supplies for office celebrations and events.

• Assist in organizing and facilitating company events, meetings, and team- building activities.

• Help with onboarding new employees by preparing welcome materials and coordinating schedules.

5. Communication and Coordination:

• Act as a liaison between the Director and Mandarin-speaking clients, partners, or stakeholders.

• Facilitate clear and effective communication across teams and external parties.

• Support the Director in preparing for meetings, including creating agendas and taking minutes.

6. Office Management:

• Ensure the office runs smoothly by managing supplies, equipment, and other administrative tasks.

• Assist with special projects and events as required.