As an administrative assistant, you will be responsible for a number of key tasks to ensure the smooth running and efficient operation of the office. You may be required to handle daily office tasks such as answering the phone, scheduling meetings, and booking travel. In addition, you may be responsible for file management, documentation, and report preparation. You will need to have good communication skills and be able to interact effectively with people at all levels, as well as be able to handle confidential information and maintain a high level of confidentiality. Overall, administrative assistants play a vital role in ensuring smooth coordination within and outside the office.

Daily Office Support: Handle phone calls and emails, schedule meetings and book conference rooms, and handle visitor reception.

Document and Information Management: Manage and maintain documents, records, and databases to ensure timely update and accuracy of information.

Administrative Support: Assist upper management and team members to handle daily affairs and specific projects, and provide necessary support and assistance.

Travel Arrangements: Arrange and coordinate business trip arrangements and travel plans, including booking transportation and accommodation.

Meeting Support: Prepare meeting documents, agendas and materials, record meeting minutes and follow up on action items.

Information Processing: Handle and screen mail, faxes and couriers, convey important information and follow up on necessary actions.

Confidentiality and Confidentiality: Handle confidential information and sensitive documents to ensure information security and confidentiality.

Other Administrative Functions: Perform other duties related to administrative management and office support, such as ordering office supplies and equipment maintenance.