Job Summary

The Commercial Administrator will manage and coordinate commercial activities related to construction and scaffolding projects, including contract administration, billing, invoicing, and reporting.

The role involves handling incoming customer calls promptly and efficiently. Responsibilities include providing quotations, liaising with internal departments to ensure equipment availability, processing orders, and coordinating deliveries and collections.

This role is ideal for individuals passionate about delivering excellent customer service and thriving in an administrative and service-oriented environment.

Specific Duties & Responsibilities

● Prepare and submit invoices to clients and ensure timely payment.

● Prepare financial auditing and financial reports and assist in monitoring project costs

● Support Project Controls in managing project budgets and schedules

● Revenue reconciliations and revenue reporting

● Maintain accurate accounting records and documentation for projects

● Respond to inquiries from business stakeholders in a timely and professional manner

● Payment applications (collating and representing timesheet information, rates, expenses, fixed price items)

● Contract variations and related quotes/notifications (NEC3 contract experience is useful)

● Provide project controls with key metrics for dashboards/forecasts

● Progress reports and client queries

● Checking payment applications for accuracy

● Maintaining well-ordered filing

● Submitting payment applications and invoices input into commercial strategies/ reports where needed

● Excel support e.g. checking, preparing and maintaining spreadsheets

● Preparing and submitting staff details to clients and processing signed Non Disclosure Agreements (NDAs)

● Document control

● Occasionally tender support

● Complete financial aspects of PQQs and ITTs

● Month end Project progress evaluation and accrual calculations for all projects

● Accounts receivable activities such as aging analysis, AR dashboard updating and payment chasing