Determine and develop appropriate sources of supply and maintain cooperative working relationships with vendors to stay current with trends and technologies, products and services.
Source yard’s requirements of materials by obtaining quotes from suitable and the right suppliers using the supplier categories available in supplier master and other techniques available.
Preparation of Technical Bid Evaluation and obtaining approvals from the user department.
Preparation of Commercial Bid Evaluation by selecting the technically lowest supplier considering all aspects and obtaining necessary budget approvals, negotiate with them and create computerized purchase orders following evaluation of quotations obtained.
Resolve problems and discrepancies, issue arising from purchase of services, supplies and equipment with internal and external clients.
Identify repetitive purchased items to the materials control section to enable creation of these items into stock.
Monitor outstanding purchase orders against estimated delivery dates and follow up on the deliveries to ensure on time delivery.
Prepare insurance claims for materials damaged or lost in transit.
Liaise with Accounts Department and suppliers in order to settle disputed & unposted invoices.
Liaise with user departments & Materials Control Section to ensure correct specifications are quoted on orders.
Follow the day-to-day operations related to own job to ensure continuity of work.
