Job Type
Full-time
Work Type
On-Site
Location
Doha, Qatar
Experience
8 - 12 years
Tasks and Responsibilities
- Responsible for procurement of materials & services within company code of business conduct and procurement procedures.
- Review requisitions and coordinate with end users and other disciplines to ensure materials & services required are in line with the requirement.
- Estimate values according to knowledge of market price and price history information.
- Issue of RFQ and confer with vendors to obtain product and service information such as price, availability, and delivery schedule in accordance with company procurement procedures.
- Review bid proposals, administer commercial bid evaluation and technical clarifications closeout, negotiate shortlisted vendors within budgetary limitations and scope of work, vendor selection, recommendation of award (ROA) / Buyer Notes, issue of PO and obtain PO acknowledgement in accordance with company procurement procedures.
- Maintain purchase order files in line with the procedures / work instructions.
- Prepare tender committee reports in line with the procurement procedures when the budget thresholds are exceeded.
- Ensure audit trail for procurement documents.
- Maintain confidentiality of procurement data in compliance with QFAB guidelines.
- Liaise with Vendors to expedite delivery of materials and services within the promised delivery date and initiate appropriate actions on PO with disputes and / or pending clarifications,
- Participate in the process of Goods Received Notes or Milestone Completion Certificates for the goods and services and ensure MCC is documented in accordance with company procedures.
- Reconcile discrepancy between PO and Vendor's invoice to ensure payments are done on timely basis.
- Identify high value spent materials and services for further recommendation to set up Master Agreements and its process.
- Develop reliable suppliers worldwide and maintain a vendor database for various commodities.
- Visit vendors on a planned basis for the purpose of keeping abreast of their capabilities, new products, and interfacing with their management personnel.
- Demonstrate excellent communication skills while interacting with suppliers and colleagues.
- Facilitate 'Supplier Registration Process' to register the potential vendors in SAP.
- Facilitate periodic Supplier evaluation process as per the procedure.
- Facilitate timely Purchase Order Close Out.
- Actively involved in tendering & long-term supply agreement set up process.
- Review usage of long-term rental & supply agreement to recommend the budget consumption and/or alternative vendor arrangements.