Job Description
• Manage the CEO s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings and presentations.
• Handle confidential information with discretion and professionalism.
• Act as the primary liaison between the CEO and internal/external stakeholders, including board members, clients, and partners.
• Draft and proofread emails, correspondence, and other communications on behalf of the CEO.
• Coordinate and facilitate internal and external meetings, ensuring all logistics are in place.
• Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
• Prepare detailed travel packs with agendas, meeting notes, and necessary documents.
• Assist the CEO in tracking and managing key projects, ensuring deadlines are met and progress is communicated effectively.
• Conduct research and compile data to support decision-making and strategic initiatives.
• Ensure the CEO s office is organized and operates efficiently.
• Manage expenses, invoices, and budgets related to the CEO s office.
Job Specification:• Bachelor s degree in Business Administration, Communications, or a related field.
• Proven experience (2+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to handle confidential information with integrity and discretion.
• High level of professionalism and emotional intelligence.
• Strong problem-solving skills and the ability to work independently.
• Flexibility to adapt to changing priorities and work outside regular business hours when required.
• Proactive and self-motivated with a strong sense of initiative.
• Detail-oriented with a commitment to accuracy.
• Resilient and able to thrive in a high-pressure environment.
• Experience in a corporate or fast-paced environment is preferred.
