A Document Controller who maintains organized and updated documents for a business using document management software, uploading or scanning paper documents, obtaining documents, and ensuring proper and secure storage.
Manage all technical documents for assigned projects regarding quality, revision status, timely receipt and distribution
MRB submssion is the mandatory area where the PO value 10% is retained for project documenation close out on each order .
Each Beginning of Projects , DC is to ensure all the startup documents are maintained in order to start the projects
Job Requirements:
Manage all technical documents for assigned projects regarding quality, revision status, timely receipt and distribution.
Utilization of database on document control system allowing for tracking of documents, checking of approval loops, revision identification etc.
Support the Contracts Team to receive, check and validate the drawings, input the drawings & Quality documents into the Database System, verify the metadata of each file and ensure timely distribution of the documents.
Ensure that circulation durations for distribution list and cycle are tracked and any deviations (delays) are reported, as these may impact the project delivery schedule
At certain phases of a project, technical documents (i.e. civil, structural, electrical etc.) must be issued. The Document Controller is responsible for collecting the data, verifying the current revision status of the documents and distributing them. (i.e. preliminary, approval, construction, erection and as built documentation etc.)
Print and file hard copies of the documents and maintenance of updates to the document files.
Receive and answer emails, input information into the system, create transmittals to recipients, track documentation, and ensure nothing is delayed that would affect the timing of the project.
