Work with CEO, senior managerial or Directorial staff to provide administrative support, usually on a one-to-one basis. Executive Assistant help CEO to make the best use of their time by dealing with secretarial and administrative tasks.

• Dealing with incoming email, highlight urgent correspondence and print attachment, faxes and post, often corresponding on behalf of the CEO.

• Organizing and maintaining the CEO diary and making appointments and sending out as reminder to keep him/her on tract.

• Organizing meetings and booking meeting rooms

• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.

• Producing documents, briefing papers, reports and presentations.

• Answers and screen telephone calls and forward them to concern person.

• Maintaining the current filing and database system, and looking for ways to improve current systems

• Producing reports and presentations

• Preparing financial statements, reports, memos, and other documents.

• Arranging travel, and occasionally, travelling with the superior to take notes or dictation at meetings and Company events and provide general assistance during presentations.

• Meeting and greeting visitors at all levels of seniority.

• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

• Organizing and attending meetings and ensuring the CEO is well prepared for meetings. Taking dictation and minutes.

• Liaising with clients, suppliers and other staff.

• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

• Completes projects by assigning work to clerical staff; following up on results.