This is a full-time on-site role for an Executive Secretary at IRC INTERNATIONAL in Dubai, UAE. The Executive Secretary will be responsible for clerical tasks, communication, company secretarial work, executive administrative assistance, and customer service.

• Organize and maintain the executive's agenda, plan and coordinate appointments, board meetings, and conferences.
• Attend meetings, take minutes, and ensure accurate documentation of discussions and decisions.
• Receive, screen, and redirect phone calls as appropriate, ensuring effective communication.
• Handle and prioritize all outgoing or incoming correspondence (e.g., emails, letters, packages) efficiently.
• Make travel arrangements for executives, including booking flights, accommodations, and transportation based on requirement.
• Manage confidential documents, ensuring their security and integrity.
• Prepare invoices, financial statements, and assist with bookkeeping tasks.
• Monitor office supplies and negotiate terms with suppliers to ensure cost-effective orders.
• Maintain both electronic and paper records, ensuring that information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.