Position Title: Executive Assistants / Secretaries - Signage & Outdoor Media Co.

Industry: Signage & Outdoor Media Advertising
Location: Sharjah, UAE
Employment Type: Full-time

Job Description:

Job Overview:

Emirates Talent Solution is looking for a proactive and highly organized Executive Assistant / Secretary to support senior management in a leading company in the Signage and outdoor Media industry. The ideal candidate will have excellent communication skills, a strong background in administrative support, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

Administrative Support:

Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence.

Prepare reports, presentations, and documents as required.

Organize and maintain files, records, and office systems.

Communication & Coordination:

Act as the first point of contact for internal and external stakeholders, managing communication on behalf of senior management.

Coordinate travel arrangements, including flights, accommodation, and itineraries.

Facilitate communication between departments and ensure smooth information flow.

Meeting & Event Management:

Plan, organize, and coordinate meetings, conferences, and company events.

Prepare agendas, take minutes, and follow up on action items.

Ensure all necessary materials and arrangements are prepared for meetings.

Confidentiality & Discretion:

Handle sensitive and confidential information with the utmost discretion.

Manage confidential files and ensure data security.

Office Management:

Oversee office supplies and equipment management.

Assist in the implementation of office policies and procedures.

Support the HR department with onboarding and administrative tasks as needed.