Front Desk & Reception Duties:

• Greet and welcome clients and visitors in a professional manner.
• Manage all incoming phone calls, emails, and walk-in inquiries.
• Maintain a clean and organized reception area.
• Coordinate meeting room bookings and assist in organizing internal meetings.
• Handle courier services, deliveries, and mail distribution.
• Ensure a positive client experience at the front office.

Sales Admin Assistance:

• Assist the Sales Administration team in preparing sales and lease contracts, listing forms, MOU agreements, and other real estate documentation.
• Upload and update property listings on company CRM, portals, and internal systems.
• Coordinate with agents for required documentation and follow-ups.
• Track the status of listings, contracts, and client submissions for accuracy and completeness.
• Support in filing, record-keeping, and maintaining contract templates and client files.
• Assist in preparing marketing materials, brochures, and presentations when needed.

Administrative Support:

• Maintain office supplies inventory and place orders as necessary.
• Liaise with facility management and IT support for basic office maintenance needs.
• Coordinate with HR/admin team for employee onboarding and visitor access when needed.