- Develop, implement, and maintain an efficient document management system, policies, procedures, and standards for all departments in the organization.
- Lead the document control process & ensure all documents are accurately scanned, renamed, uploaded as per the standards.
- Ensure all document control activities comply with relevant regulatory requirements and organizational policies.
- Facilitate internal and external audits by providing timely access to required documentation and ensuring document integrity.
- Work closely with various departments to streamline document control processes and ensure consistent documentation practices.
- Provide training and guidance to staff on document control procedures and the use of document management systems.
- Conduct regular reviews and audits of documentation to ensure accuracy, completeness, and adherence to standards.
- Oversee the classification, storage, retrieval, and archiving of physical and electronic documents.
- Prepare, update & maintain the daily trackers & reports.
- Identify opportunities for improving document control processes and implement necessary changes.
- Assist & Support the line manager within the department ensuring overall successful of the department.
- Facilitate communication between departments, sharing relevant information, and addressing interdepartmental queries or requests in a timely manner.
- Support the department as a delegation while any team member goes on leave as per the instructions from the line manager
- Support cross-functional initiatives and projects as directed by management, contributing to the overall success of the organization.
- Adhere to the Company policies, processes, procedures & safety standards.
