Roles in this level have prime responsibility for carrying out the planning of daily maintenance activities with primary responsibility to ensure ‘right-first-time’ job performance so that equipment reliability is maximized, while improving maintenance ‘tool time’, ‘work quality’ by anticipating and eliminating potential delays through planning and coordination of labour and non-labour resources including materials and services.

The role holder is expected to be able to remove uncertainty in order to execute planning in a systematic, efficient, and economical way with forecasted maintenance job planning approach. The role holder should be able to independently develop cost and time estimates of planned maintenance work to meet budgets and schedules. The role holder must ensure that all activities are carried out in compliance with QAFCO’s Occupational Health, Quality, Safety, Energy and Environment procedures.

Key Accountabilities:

• Establish, maintain, and improve the Maintenance Plans within the area of responsibility.
• Develop equipment preventive maintenance schedule.
• Based on the daily new work request from production, planning engineer shall prepare detailed activity break up along with the estimation of required resources for the job i.e., internal, and external manpower, materials, and services.
• Preparing work pack for each work order.
• Coordinate and review the work plan for assigned maintenance activities; review and evaluate planned work, methods, procedures and oversee spare parts inventory.
• Participate in maintenance contracts including scope development, specifications, initiating procurement process, technical evaluation and provide support to superiors for management approval process.
• Day to day coordination with contractors to supply manpower and/or services based on requirement during daily work order planning.
• Verify and process the invoices submitted by the contractor.
• Communicate and Co-ordinate with end-users to ensure spares and materials are made available for schedule activities. Also provide feedback to MRP so that cost-effective replenishment levels are maintained.
• Updating the item master including item specifications, Bill of Material, Spare Parts Criticality and new item codes in ERP as and when required.
• Responsible for the Periodic Inventory review & Changes in the buffer stock levels with the coordination of end-users.
• Co-ordinate with Supply Chain department and Contractors for procurement of spares to ensure the availability.
• Maintain contact with process licensees / equipment manufacturers to keep informed of technological developments in the area of responsibility in order to identify and recommend opportunities for increased effectiveness and/or cost reduction.
• Maintain planning reference systems of work Packages, man-hour and material libraries for each piece of equipment, where applicable.
• Fully documented quality system with clearly established performance targets, deadlines, outcomes, responsibilities, and authorities identified for every stage and everyone involved in the process.
• Participate in the on-the-job training of trainees and newly hired personnel within the Section.
• Provide superiors with work status reports to enable effective monitoring of overall progress against agreed plans.
• Provide the Maintenance key performance indicators data to superiors on weekly and monthly basis.
• Analysis nature of repeated failures of equipment / parts and suggest remedial actions to the respective maintenance and production trades.
• Participate in root cause analysis if nature of problem related to maintenance planning.
• Estimate the annual planning of major maintenance job pertaining to individual area of responsibility and provide inputs to budgeting process.
• Forecast the requirement of labour resources, materials and services and initiate necessary procurement actions to ensure that all resources are made available on time in order to achieve optimized maintenance cost.
• To participate in the call duty to provide a full standby service outside working hours to support Plant operations as and when required.