Office Administration:

• Oversee general office operations, including maintaining a clean and organised workspace.
• Manage office supplies, equipment, and inventory to ensure availability and optimal usage.
• Handle scheduling, travel arrangements, and communication for staff as needed.
• Assist in organizing company events, meetings, and conferences.
• Ensure office policies and procedures are adhered to and update them when necessary.

Procurement:

• Source and procure office supplies, equipment, and services in alignment with company needs and budget.
• Establish and maintain relationships with vendors, negotiating favourable terms and pricing.
• Manage purchase orders, invoices, and delivery timelines to ensure on-time procurement.
• Conduct market research to identify cost-effective suppliers and new products.
• Maintain accurate procurement records, tracking budgets, expenditures, and supplier performance.

Negotiation & Vendor Management:

• Negotiate contracts and pricing agreements with suppliers to secure the best deals.
• Review contracts and terms, ensuring compliance with company standards and legal requirements.
• Monitor vendor performance and resolve any issues related to delivery, quality, or service.
• Collaborate with internal teams to forecast procurement needs and align with project deadlines.

Financial and Administrative Support:

• Assist with basic bookkeeping tasks, such as processing invoices and managing petty cash.
• Support the finance team in monitoring budgetary constraints related to office and procurement expenses.