Helping manager to establish procurement excellence function at Invictus.
Coordinating with buyers to ensure compliance is not being compromised.
Evaluate the current procurement process and suggest areas for improvement and drive them along with the manager- procurement excellence.
Trackers development and update.
Ensuring that trackers review, and procurement leaders connect is happening as per desired frequency
Prepare and present reports on procurement performance, cost savings, and other key metrics to management.
Analyze market trends, pricing, and supply chain risks to make informed procurement decisions.
Execute RFP’s and negotiate with multiple qualified suppliers to meet short-term and long-term business requirements of our end-users
As a listed trading partner, ensure adherence to reporting governance (i.e., all commitments to suppliers (orders, forecasts, etc.) are supported by equivalent commitment from our end-users and our books are reconciled on a monthly basis to ensure that all shipments are invoiced)
Optimize working capital by negotiating for extended credit terms & avoiding advance payment terms with suppliers
Ensure zero inefficiency costs (detention / demurrage / damages) due to negligence or delays in documentation
Monitor supplier adherence to end-user specifications and support in timely resolution of quality complaints
Track supplier performance, and address any issues or concerns that may arise.
Scan the product market on a regular basis to scout for potential new suppliers or product innovations
Provide rolling forecasts to suppliers based on rolling demand projection shared by the end users.
Vendor onboarding with necessary quality approvals, KYC approvals, due diligence and SAP updation.
Proactive monitoring of upcoming deliveries based on vendor lead times / order need-by dates / demand changes / market disruptions.
Provide visibility across the value chain regarding upcoming pipeline of orders, with appropriate warning triggers
Validate supplier’s shipping documents for regulatory compliance and prepare outbound Invictus shipping documents on back-to-back basis
Support in facilitating vendor account reconciliations (through SOA’s) and resolving payment disputes
Support on-time New Product Launches by identifying robust suppliers, expediting product trials / artwork developments & working closely with the project team to meet network timelines / project budgets.
Collaborate with internal stakeholders to understand their procurement needs and requirements.
Prepare procurement proposals and recommendations
Comply with the company’s policy for all purchases
Ensure Seamless communication and interaction between procurement team and other teams.
Work and Support the team in achieving the company’s procurement strategic goals
Goods receiving Via SAP (GRN/IR/Billing).
Applying for COO, generating clearance documents.
Co-ordinate with finance team to send the Clearance documents through Bank.
Booking Courier to Sudan (Sample & Doc., )
Payment Flow up with Finance from SOA till Swift copy.
Reports Via SAP. (Order dump, Advance payment invoice etc.)
Prepare export documentation for the shipment from UAE and overseas
Coordinate with logistics and BU for the correction of shipping documents
Apply COO via Dubai Chamber and make payment wherever required
Follow up with buyers and for timely submission of original documents to accounts
Proactively monitor upcoming shipment documents to be handed over with the help/input of buyer
Communicate courier reference to the Business Unit
Prepare and communicate auction documents based on buyer inputs
Park Supplier invoices for Materials and Freight on time in order to process the credit supplier payments on time
Create Billing
Prepare Various types of documents, RFQs, RFPS, PFIs, Quotations etc.
