Participate and assist in a range of procurement-related activities; as well as conduct the necessary follow-up and coordination to ensure the provision of quality services and / or supplies to business units in a timely and cost-effective manner.
Assist in the preparation of requests for proposals in line with the line manager’s directives in order to ensure that they cover the procurement requirements of business units.
Coordinate with business units to identify their annual and ad hoc procurement needs in order to serve them in a timely manner.
Record, analyze, and report spending data highlighting any areas of concern in order for the line manager to take the necessary actions / measures.
Collect and analyze information / data on potential new suppliers as well as on alternative services and / or supplies available in the market in order to support the preparation of adequate recommendations and to facilitate the decision-making process.
Participate in evaluating the suppliers’ performance against criteria in order to support the preparation of adequate recommendations that ensure the provision of quality services and / or supplies in a cost-effective manner.
Assist in conducting price benchmarks in line with the line manager’s directives in order for the Unit to gather information which facilitates the decision-making process when examining both commercial and technical proposals.
Initiate the tender cycle in line with the line manager’s directives and respond to clarifications received from suppliers, as necessary, in order to ensure clarity on requirements and scope of work
Update business units on the status of procurement (i.e. Status Report) which is related to their requested services and / or supplies in order for them to be informed.
Collate and file relevant reports in order to ensure document control and facilitate future retrieval of the same.
Provide efficient correspondence support to the line manager and team, routing correspondence, as necessary, and taking initiative in drafting replies and formatting minutes of meeting, where appropriate, to ensure that all communications are dealt with appropriately.
Contribute to the development of the Unit’s annual business plan, highlight any challenges faced throughout the year, and suggest potential improvements to work processes so that efficient and effective workflow is maintained at all times.
Perform any other relevant tasks as they arise and as delegated by the line manager.
