Key Relationships
• Internal : All Employees
• External: Government Authorities (Private and Governmental departments) ; Banking Facilities
Key Relationships
• To ensure timely renewals of company and employee documents as required.
• To facilitate / carry out processes pertaining to MOI / municipality / Labour and other departments. (Private and Governmental)
Duties and Responsibilities
• Organize Periodic renewal of all types of business licenses. (Trade License, Civil Defense, Establishment Cards, Commercial Registration, Commercial Permit, Etc.)
• Submission of documentations to obtain license and prompt collection of license once approved.
• Provide timely support to the business in the areas of HR (take, submit, collect all necessary documentation in order to organize all employee official paperwork)
• Facilitate all requirements related to the employment (Medical/Fingerprint, Residence Permits, etc.) Prepare NOC s and other company letters, assist in immigration processes and attestation of documents.
• Liaise with various government departments (Immigration, Labour, Traffic, Civil Defense and Municipality) and agencies to ensure efficient and timely services and process all pertinent documents in order to meet the business requirements.
• Arrange medical tests, passports, memos and fine resolution
• Represent the company at locations such as Banks, Police Station, Airport, Hotels, Embassies, Ministries/Municipalities and other significant departments and Kahramaa, etc.
• Making airport pickups/drop offs when required
• Occasional delivery of packages and transportation of employees
• Communicate all new laws or rules issued by Governmental including review of prices
• Prepare and process applications in labour office as well as prepare online applications of immigration in compliance with Qatar laws and regulations
• Translate and interpret documents from English to Arabic and vice versa
• Maintain absolute confidentiality of records and high level of integrity and credibility
• Process different tasks in relation to the banks and the local utility companies, as instructed by management.
• Attest pertinent papers prior to approval
• Communicate and establish networks with different agencies, including Qatar intelligence units, police, benefits agencies, etc.
• General PRO related duties as required by the management.
• Any other duties/responsibilities as assigned time to time based on business requirements.
Skills
• Excellent written and spoken Arabic skills
• Fluency in written and spoken English
• Effective verbal, listening and written communication skills
• Time management and task prioritization skills
Specialized Training/ Knowledge Required
• Computer knowledge in Microsoft office, including outlook, word, excel, etc.
• Advanced knowledge of Qatar Authorities laws and procedures related to immigration, Labour, Customs and Municipality/Trading affairs.
Qualifications
• Bachelor s Degree in related field
• Valid Qatari Driving License
Experience
Minimum of Three (3) years of work experience as Public Relations Officer (PRO).