Job Title: Talent Acquisition CoordinatorJOB SUMMARY AND PURPOSETo support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycle.KEY ACCOUNTABILITIES:Onboarding Support:Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters, contracts, and compliance forms.Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules.Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience.Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely manner.Recruitment Documentation Management:Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements.Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital formats.Agency Agreement & Vendor Management:Coordinate with recruitment agencies to ensure agency agreements are in place and up to date.Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal standards.Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring teams.Invoicing and Budget Tracking:Assist in processing invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related services.Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agreements.Track and report on recruitment expenditures to assist with budget management and financial reporting.Collaborate with the finance team to ensure timely invoice payment and resolve discrepancies.Reporting & Analytics:Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators (KPIs).Monitor the progress of recruitment campaigns, providing regular updates to the recruitment team..Analyze data to identify trends and areas for improvement in the recruitment and onboarding process.Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and HR teams.Compliance and Documentation Auditing:Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection regulations.Conduct periodic audits of recruitment files and documentation to ensure compliance and accuracy.Maintain up-to-date records of background checks, reference checks, and other pre-employment screenings.Candidate Engagement and Communication:Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into the company.Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required documentation.Managing Subcontractors:Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and company standards.Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and expectations.Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a timely manner.Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s start date.Additional Administrative Support:Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meeting materials.Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruitment drives.Assist with special projects and ad-hoc tasks as required by the recruitment team.

Job Title: HR CoordinatorReports to: Human Resources ManagerCompany : NakilatJob Summary and PurposeAssist and support in planning and organizing the delivery of the HR department initiatives and KPIs in line with the organization’s overall strategy.In addition, perform a wide range of administrative and office support activities for the HR department to facilitate the efficient operation of the department.AccountabilitiesKey Accountabilities:Analytical support:Lead and oversee all Reporting and Documentations within HR department including Quarterly Performance Review, Board of Directors Update, HR Annual Report.Conduct analysis and produce report on attrition, separation and Qatarization.Conduct analysis on employees’ demographics, new joiners and provide structured reporting to HRM and Senior Management.Coordination and HR Sections Support:Contribute to the development of the HR department KPIs and Initiatives.Track the progress of all HR Corporate & Departmental Initiatives & KPIs and ensure follow up with HR Heads on tasks/milestones completion.Contribute to the process of updating and maintaining Job Descriptions in SuccessFactors system.Prepare the HR budget in corporation with HR Heads, conduct a review of the proposed budget in comparison with last years budget and actual spending and get department Manager alignment and Chief approval.Participate in the Implementation of the HR department related projects and assist in meeting projects’ deadlines across different HR sections.Contribute to the enhancement of HR Services delivery and data integrity by review processes workflow and templates and suggest enhancements and improvements.Act as a focal point for all HR Audits with Internal Audit, SHEQ and external Audits, and work with different HR Sections on findings/observations closure.Act as focal point for the HR policies and procedures and ensure validity and availability on Nakilat’s Sharepoint.Draft, prepare and review Arabic letters and contracts addressed to employees and/or governmental entities to support the HR Shared Services section.Coordinate and support HR sections under the different joints Ventures.

Support the recruitment team in handling and coordinating all recruitment related activities in terms of recruitment planning, candidates’ sourcing, selection, and engagement in close coordination with hiring managers.AccountabilitiesKey Accountabilities:Recruitment: 1.    Assist in planning regular recruitment trips to source high-caliber Qatari National candidates through university fairs or similar, whilst promoting a positive image of NAKILAT and Joint Venture Companies. 2.    Assist in performing searches for qualified candidates according to the relevant job criteria, using databases, networking, Internet recruiting resources and internal databases as and when required. 3.    Assist in screening CVs and applications and generate a short-list for functional/divisional/departmental review.4.    Assist in arranging and organizing for the placement tests and interviews activities for the short-listed candidates.5.    Assist in verifying credentials (e.g. university degrees) and conducting reference checking once approved and waived by the candidate.6.    Coordinate with overseas candidates to do the medical check and collect the required documents needed to further process their recruitment procedures (Degrees authentications from responsible authorities, passport copy, medical results, experience certificates, application form and personal data form).7.    Coordinate and follow-up with government affairs section with regards to the formalities related to new joiners (i.e. business visas, work visas, medical reports/letters, Police Clearance, sponsorship transfer…etc.).8.    Arrange hotel reservations, flight tickets, local transportation for new hires (overseas candidates).9.    Coordinate with IT and General Services functions in order to arrange all necessary items for new joiners such as allocate space, stationeries, IT requirements.

Position: Marine Operations SuperintendentSection : Fleet Company : NakilatLocation : Doha, QatarJob Summary and Purpose• Ensures the safe, efficient and cost effective operation of vessels and that all operational practices meet Flag State regulatory, company and customer requirements.• Ensures the effective implementation of Navigation, seamanship and cargo handling policies on board.AccountabilitiesKey Accountabilities:Cargo Management and compliance:1. Ensure that the vessels are operated in a manner which is safe, reliable and economical and meets the highest industry standards. This shall ensure efficiency in cargo management.2. Drive compliance with international, Flag State, legal requirements and all company policies related to shipping operations, safety of navigation and Marine personnel at all times. The Marine Operations Superintendent shall also ensure complete compliance with, port / terminals requirements, oil / gas majors and ship vetting systems.3. Ensure that the trading certification of vessels is valid and avoid failure due to non-compliance.4. Supervises ESTS equipment and acts as the site representative during ESTS operations.Vetting of Vessels:5. Ensure that vessels in the fleet are vetted successfully by arranging timely SIRE inspections, giving prompt responses to any observations raised, initiate remedial actions and identify and mitigate gaps in policies and procedures.6. Manage the entry of details from the VPQ into the SIRE system as well as maintain the relevant vessels particulars data not limited to TMSA and Q88 records.Audits and Ship Inspections:7. Conduct ship inspections on a regular basis to ensure effective ship management during calls to Ras Laffan or sailing visit. In these visits, he/she shall carry out internal audits not limited to navigational, galley and cargo audits.8. Conduct safety / security / environmental and other SHEQ internal audits as applicable.9. Supervise the close-out of audits and inspections of ships in coordination with the SHEQ Division.Safety Management System:10. Maintain the Safety Management System (SMS) of the organization and consistently focus on improving the quality, efficiency of procedures and accuracy.11. Brief new senior officers before they join the vessels with regards to the Safety Management System, company policies, vessel operations and specific charterers’ requirements.Monitor Communication:12. Confirm owned vessels managed by third party is operated efficiently in line with Master Service agreement, Owners instructions, charterer’s instruction and TCP.Voyage Planning:13. Supervise the voyage planning and performance process for the vessels managed by NSQL to ensure compliance with the requirements of the charterer. Help the organization to avoid performance related claims and provide support in challenging the claims in case they are raised.Terminal Approval:14. Participate actively. ship shore interface and compatibly studies Liaise with all related parties such as agents, charterers and terminals and provide all relevant information for the Master to assess the suitability of the berth.15. Carry out in-house mooring analysis Studies.Incident investigations and Risk Assessment:16. Lead investigations into any incidents that may occur and ensure that incidents are successfully closed out in a timely manner in coordination with the SHEQ Division.17. Conduct safety risk assessment and environmental impact assessment for vessel operations in l line with Maritime standard / best industry practice.Emergency Response Plan:18. Perform duties and functions as per the Emergency Response Plan and as directed by the Incident Commander.Staff Related Functions:19. Works with Operations Manager and/or Marine Personnel Manager on matters concerning suitability of personnel for promotion, possible secondment or career development and undertake assessments of candidates for promotion.20. Supervises ship staff conduct, performance and development and works with Marine Personnel Manager.21. Assist MPD in recruiting process for the sea going staff by participating in new entry staff interviewsInterface:22. Provides an effective working link on a day-to-day basis between NSQL Management and ship’s staff. Also provides the necessary marine supervision and improvements on all shipping matter as required. Ensures the effective implementation of quality improvement projects and enhance business processes associated with operational issues on board and ashore. Undertakes ships’ visits as determined by Operations Managers.Key Result Areas• Degree of compliance and number of issues of related to compliance• Vetting of vessels• Audits conducted and successful implementation of suggestions• Successful incident investigations conducted and number of similar future incidents prevented

Lead and oversee the preparation of consolidated group performance reports and variance analyses for management, ensuring accuracy and compliance with accounting standards. Manage the timely delivery of quarterly, half-year financial statements in line with CSA requirements and accounting standards. Oversee the preparation and consolidation of group and entity level budgets and forecasts, ensuring they are in line with CSA requirements and accounting standards.Key Accountabilities:Financial Reporting    1.    Lead the preparation and completion of quarterly, half-yearly, and annual financial statements within the required timeline for all wholly owned and JV entities, ensuring accuracy and compliance with IFRS/US GAAP and Corporate Services Agreements.2.    Lead the preparation and completion of the Group’s consolidated quarterly, half-yearly, and annual financial performance reports and variance analyses, ensuring accuracy and compliance with IFRS.3.    Lead and oversee the preparation of consolidated, wholly owned, and JV entities’ Management Information System (MIS) packages for presentation to management, JV partners, and the board.4.    Oversee the timely preparation and presentation of materials for the Board of Directors and provide other required financial analyses to all relevant stakeholders.5.    Present entity and group level performance in the CFO’s quarterly review meeting.6.    Oversee and monitors the planning and manage entity level external auditors for annual statutory audit, half-yearly review and interim audit to ensure that all audit queries are adequately addressed and resolved in a timely manner 7.    Analyze and provide insights on the financial performance impacts of organizational initiatives, such as commercial growth, divestment of assets, M&A, financing, and leasing arrangements.8.    Oversee the preparation of the internal vessel technical managing company’s monthly OPEX cost report, providing analysis and commentary on variances.9.    Leads and coordinates the ongoing development and maintenance of the MIS and reporting tools (Power BI), ensuring accuracy and reliability of financial reports, while fostering skill development within the team and ensuring knowledge sharing.Planning10.    Lead the preparation and consolidation of Nakilat's annual budget, short- and long-term forecasts, ensuring they meet management's requirements and provide comprehensive analysis and explanations.11.    Leads, plans, and directs the preparation of the financial slides for JV Board meeting and present the annual budget to the JV Board where required.12.    Lead and manage the company's financial risk activities, including risk identification, assessment, and mitigation for both new and existing projects. Serve as the Risk Champion, ensuring that financial risk management practices are embedded across the organization and aligned with strategic objectives.Internal Controls13.    Monitors internal KPI targets and interacts with the different functions for regular performance reviews and evaluation of actual data.14.    Ensure all applicable financial controls are adhered to.15.    Achieve all functional objectives and KPI’s set are in accordance with the approved plans and timeline.Due Diligence & Investor Relations16.    Lead, plan, and direct the timely preparation of ad-hoc models and analysis to support operational and strategic business decisions.17.    Support Investor Relations team where required – (dealing with regulatory authorities & shareholders’ inquiries, Nakilat’s Board meetings AGM / EGM and related communications with regulatory authorities, etc.).

Coordinate, facilitate and manage the provision of financial and budget performance analysis through effective and compliant cost controlling and reporting covering areas including budgeting, forecasting, accruals, journals, as well as managing payments processing and cost recovery for Fleet Technical department.AccountabilitiesKey Accountabilities:1.    Contribute to the development of Fleet related budgets. 2.    Communicate with key stakeholders with regards to budget status and ensure the correct budget cost allocation is implemented.3.    Monitor overall operating expenditures within Fleet to ensure that they are within the approved budget.4.    Conduct cost analysis and review regularly expense reports to identify areas where costs can be reduced or eliminated altogether.5.    Identify potential cost overruns and recommend corrective action to management for implementation.6.    Interface with both Head of Technical to obtain information necessary for cost control purposes. 7.    Prepare periodic reports detailing costs and cost-to-complete estimates.8.    Provide cost control expertise guidance across Fleet Technical function and continuously drive cost control improvements in adherence with applicable policies and procedures. 9.    Develop and ensure compliance with company policies pertaining to management of costs ensuring alignment of budget, business commitment, and cost, observing company processes in relation to financial data validation.10.    Develop and maintain cost control systems and procedures to ensure consistency within the Fleet environment. 11.    Develop and implement realistic and sustainable plans for delivery of cost control within Fleet department and for improvement in service quality and business satisfaction.12.    Identify and resolve current and emerging issues to improve the quality and efficacy of cost control as a value-added function to Fleet Technical teams.13.    Ensure that the company financial policies, procedures and internal controls are effectively implemented in delivering cost control activities.

Job Title: Senior Systems Analyst (Finance)Company: NakilatLocation: Doha, QatarJob Summary and PurposeDesign, build, implement and improve the SAP finance solution services to all divisions within NAKILAT and its joint ventures. Leverage organizational capabilities and take up projects to automate the manual process with various SAP smart solutions.AccountabilitiesKey Accountabilities:SAP Implementation and Support:Participate in leading SAP FICO / FSCM implementation and provide system support and continuous improvement for NAKILAT and its joint ventures.Provide post implementation supports to users in finance, controlling, project systems, treasury modules. Work with individual Finance division in providing SAP solutions or workaround.Provide support to Finance and Treasury divisions in carrying out their month end and year end closing activities successfully including GR/IR clearing, foreign currency valuations, internal order settlement, project settlement, corporate service allocation, customer and G/L balances carried forward, etc.Interact with SAP ABAP Team in designing the custom development or enhancement in SAP.Implement any legal requirements for the State of Qatar, for example, withholding tax.Work with SAP Basis team in designing roles and authorization matrix for the end user making sure that there is no conflict of duty and users are given authorization only to their respected company codes.Create SAP training materials and provide SAP training to end users.Provide new enhancements to existing finance processes. Provide a streamlined approach and solution with new enhancement to effectively and efficiently execute finance related processes/transactions.Design and configure new enhancements, RFC changes, break fix service desk tickets in SAP FICO / FSCM.Assist in developing business analytical reports and dashboards using Power Bi / SAP Data Sphere.Documentation:Maintain RFC (Request for Change) for production support related issues.Maintain Project documentations, Business process documents and configuration documentation.Problem Management:Work closely with the business users & relevant department to analyze, investigate issues/problems & provide the solution. Document issues & solutions.

Job Title: Senior Systems Analyst (Logistics)Company: NakilatLocation: Doha, QatarJob Summary and PurposeDesign, build, implement and improve the SAP logistics solution services to all divisions within NAKILAT and its joint ventures. Leverage organizational capabilities and take up projects to automate the manual process with various SAP smart solutions.AccountabilitiesKey Accountabilities:SAP Implementation:Participate in leading SAP Logistics implementation and provide system support and continuous improvement for NAKILAT and its joint ventures.Review the organization’s policies and identify gaps against SAP’s standard offering; policy analysis and gap identification.Implement structure authorization to control logistics access and/or position/job/personnel number level restrictions.Implement ad-hoc logistics functionality to provide flexibility to related sections.Create SAP training materials and provide SAP training to end users.Ensure that the proper checks and balances are incorporated in the system as per audit and/or business requirements.Design proto type for projects/new processes and illustrates SAP Logistics module best practices to business team, audit team and project team.Assist in developing business analytical reports and dashboards using Power Bi / SAP Data Sphere.Problem Management:Work closely with the business users & relevant department to analyze, investigate issues/problems & provide the solution. Documenting issues & solution as per pre-defined templates.Maintain Project documentations, Business process documents and configuration documentation.

Job Title: Senior Systems Analyst (HR)Company: NakilatLocation: Doha, QatarJob Summary and PurposeParticipate in designing, building, implementing and improve the SAP S4 / SuccessFactors human resources solution services to all divisions within NAKILAT and its joint ventures. As well as contribute to leveraging organizational capabilities and taking up projects to automate the manual process with various SAP smart solutions.AccountabilitiesKey Accountabilities:SAP Implementation & Support:Participate in leading SAP HCM / SF implementation and provide system support and continuous improvement for NAKILAT and its joint ventures.Review the organization’s policies and identify gaps against SAP’s standard offering; policy analysis and gap identification.Interact with SAP ABAP team and business systems and controls in designing the custom development or enhancement in SAP.Review and analyze the legal requirements for the state of Qatar and document the same for system implementation.Assist in implementing structure authorization to control organizational and HR & Payroll access and/or position/job/personnel number level restrictions.Assist in implementing ad-hoc payroll functionality to provide flexibility to related sections.Support the internal auditor in designing best business processes for the company and fulfils external auditor requirements through payroll sectionAssist in developing the templates for business blue prints, training materials, functional specifications, document management, quality check, unit & integration testing, security matrix, change request, etc.Create SAP training materials and provide SAP training to end users.Assist in developing business analytical reports and dashboards using Power Bi / SAP Data Sphere.Documentation:Maintain RFC (Request for Change) for production support related issues.Maintain Project documentations, Business process documents and configuration documentation.Problem Management:Work closely with the business users & relevant department to analyze, investigate issues/problems & provide the solution. Documenting issues & solution as per pre-defined templates.Policies, Systems, Processes & Procedures:Implement approved policies, processes and procedures, and provide instructions to subordinates to ensure their proper implementation.Others:Carry out any other duties as directed by the Head of Applications.