Administrative Support:Front Desk, Communication & Customer Interaction –Manage front desk responsibilities, such greeting visitors, directing them to the appropriate personnelHandle incoming and outgoing correspondence, including emails, phone calls, and mail & ensure effective communication within the organization.Interact with clients, vendors, and visitors, representing the organization and ensuring a positive impressionGovernment Liaison –Work as the Primary point of contact between the company and the government authoritiesHandling Government PortalsLiaise with DIFC / DEWA / Dubai Courts / DIFC Courts / Ejari / Freezone authorities / Banks / Economic Departments, Municipality (but not limited to) to maintain required compliances & Documentation.Ensure the timely processing / renewal of permits, Licenses, Certifications, Collect and submission of government applications.Build and maintain a strong relationship / rapport with all related authorities/ agencies and be prepared to successfully handle / mitigate risks to the company.Renewal / new applications of lease agreements, tenancy contracts (but not limited to) by coordination with related parties.Maintain organized records and databases, ensuring all documentation is up-to-date and accessible.Manage, Maintain the compliance & Update company DIFC portal in timely manner & consistently meet standards and requirementsScheduling and Coordination & Travel Arrangements –Coordinate and schedule appointments and meetings for executives or team members, ensuring all necessary materials are prepared in advance.Arrange travel accommodations for management, including booking flights, hotels, and transportationOffice Management & Assisting in HR Functions –Support human resources tasks, such as organizing employee records and scheduling interviews.Assist in maintaining office supplies and equipment, ensuring that everything operates smoothly.Maintain accurate and up-to-date records of all internal-external communications, permits, Licenses, Certifications, and other documentation related to Public Relation activities.Manage the budget allocated for Back Office & Compliance / Public Relation / Government-related activities and ensure cost-effective compliance maintenance.Maintain the Petty-Cash float of the office and responsible for submitting and reconciling expenses report monthly basis with supporting documents.Handling Invoices and Billing –Manage, process & review regular invoices, ensuring accurate billing and timely payments to all service providers / government authorities and maintain the records.Assisting with Projects –Support various projects by providing administrative assistance and coordination as needed.Maintaining Confidentiality –Handle sensitive information with discretion, maintaining confidentiality as required.Visa & Immigration Services:Liaise with respective typing offices / agencies and manage all aspects of Visa and Immigration Services ensure the compliance with UAE laws & regulations.Adhere to the DIFC / Mainland visa and work-permit compliances.