Efficiently managing the Country Chair's diaries, ensuring they are constantly up to date and following up with the Country Chair and key stakeholders to ensure a proper execution of the agenda. Perform general tasks including preparing correspondence, file organization, research requested information, archiving and preparing draft materials for review.Organize, actively contribute to the organization of meetings, conferences & business events in coordination with various parties and manage the occupancy of meeting rooms and coordinate the required arrangements for meetings/conferences.Carry out general administration/process administrative documents (e.g. checking timesheets, coordinating leave plans for supported team, issuing requisitions, arrange flight/hotel reservation).Coordinating Management meetings and for the Board of Directors including preparation of power point presentation report for Country Chair (if required).Build professional relationship with Senior Group Management, clients and the leaders in the field of the Groups activity on behalf of Country Chair to ensure a smooth flow of communication and understanding.Coordinated meetings, events, agenda, client calls, screening all related phone calls and emails.Perform secretarial and administrative support duties.Carry out basic administration and paperwork process (photocopy/scan, dispatching and filing of documentation.Manage office premises, and coordinate between subsidiary numerous locations, including headquarters. Register record and dispatch incoming and outgoing mail/reports through appropriate channels and ensure proper completeness such as proof-reading, monitoring of signatures, etc.Maintain appropriate filing system by organizing, archiving, controlling and retrieving produced/received documents/reports (e.g. assigning codes etc.)Handling transportation requirements for Country Chair as executive staff.Ensure confidentiality of information and security of critical documentation