The IT Procurement Analyst will be part of the Information Technology team who is responsible for the procurement/Purchase of ICT technology products and services that are purchased efficiently, cost-effectively, and in line with IT needs. This role involves managing the procurement process for all ICT Products & Services.

Sourcing and Supplier Management: Identifying and evaluating suppliers, negotiating contracts, and maintaining relationships to ensure the best terms and conditions for the company.

• Monitoring IT procurement budgets, ensuring spending aligns with organizational goals, and identifying cost-saving opportunities.

• Ensuring that all IT procurement activities comply with company policies, legal requirements, and industry standards.

• Inventory and Order Management: Tracking inventory levels, managing purchase orders, and coordinating the timely delivery of IT products and services.

• Market Research and Technology Trends: Staying up to date with emerging technological trends and conducting market research to advise the company on new tools, solutions, and IT innovations.

• Coordinate and oversee the purchasing process for hardware, software, and IT services.

• Manage procurement requests from various departments and ensure they are aligned with budget and organizational goals.

• Prepare purchase orders and ensure timely processing and delivery of orders.

• Assist in identifying and evaluating IT vendors/suppliers and researching market trends and technology products to provide recommendations for new purchases or upgrades.

• Maintain and update vendor records, ensuring that all contracts, agreements, and warranties are accurately documented.

Liaise with vendors to resolve any issues related to pricing, delivery, or quality and negotiation process for favourable terms and conditions.

• Monitor and track IT procurement expenses and ensure purchases remain within budget constraints.

• Identify opportunities for cost savings and efficiency improvements in the procurement process.

• Maintain accurate records of all IT equipment, software licenses, and other technology assets.

• Track stock levels and coordinate reordering processes to ensure that inventory remains adequate and up to date.

• Conduct regular audits of IT assets and assist in managing asset disposal or upgrades.

• Ensure that all IT procurement activities comply with internal policies, legal requirements, and industry regulations.

• Maintain detailed records of all procurement transactions, including contracts, purchase orders, receipts, and invoices.

• Assist in preparing reports for audits and management reviews.

• Act as a liaison between the IT department, finance, and other stakeholders involved in the procurement process.

• Provide administrative support to the IT procurement team, including scheduling meetings, preparing documentation, and tracking progress on procurement activities.

Minimum 3+ years of experience in all aspects of Administration and management.

Mandatory: Bachelor’s degree in any relevant IT Courses (3 or 4 Years)

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