Position Overview:
We are seeking a meticulous and experienced Accounts Receivable Manager to oversee the complete accounts receivable process, including accounting entries, bank reconciliations, and ledger reconciliations. The ideal candidate will ensure accurate financial records, timely collections, and compliance with financial standards. This role is pivotal in optimizing cash flow, resolving discrepancies, and supporting financial reporting processes.

Key Responsibilities1. Accounting Entries:

• Record customer invoices accurately in the accounting system, ensuring all sales transactions are documented appropriately and compliant with UAE VAT regulations.
• Post journal entries for sales revenue, VAT, discounts, adjustments, and advance payments, ensuring accurate revenue recognition.
• Record customer payments (cash, checks, or electronic transfers) and allocate them to corresponding invoices.
• Prepare and post journal entries for bad debt provisions, write-offs, exchange differences, late payment charges, or other necessary adjustments.
• Process credit notes or debit notes for discounts, returns, or disputes following company policies and VAT requirements.

2. Bank Reconciliation:

• Compare and match entries in the cash book with bank statements to verify accurate recording of receipts.
• Monitor and reconcile pending transactions, such as uncleared checks or deposits in transit.
• Prepare monthly bank reconciliation statements, highlighting and resolving mismatches or errors.
• Reconcile online payment gateways or platform collections with bank credits to ensure accuracy.
• Investigate discrepancies, such as missing payments, unauthorized withdrawals, or bank charges, and resolve them promptly.

3. Ledger Reconciliation:

• Review and reconcile individual customer accounts, ensuring all invoices, payments, credit notes, and adjustments are correctly recorded.
• Resolve discrepancies, such as overpayments, underpayments, or duplicate entries, by coordinating with customers and internal teams.
• Reconcile subsidiary ledger balances (accounts receivable) with the general ledger control account to ensure financial accuracy.
• Generate and analyze accounts receivable aging reports to track overdue balances and maintain control over aged accounts.
• Perform month-end and year-end reconciliations to ensure accurate reporting and compliance with financial standards.

4. Tax Laws Compliance:

• Ensure compliance with UAE VAT laws, including proper application of VAT on invoices, returns, adjustments and CT.
• Prepare and review VAT filings to ensure timely submission in compliance with UAE Federal Tax Authority (FTA) regulations.
• Stay updated on changes to UAE tax laws, providing recommendations to the finance team and management as needed.
• Address tax-related inquiries from customers and auditors, ensuring compliance and transparency in accounts receivable processes.

5. Collections and Credit Control:

• Follow up with customers for outstanding balances via calls, emails, and account statements to ensure timely payments.
• Implement effective collection strategies to minimize overdue accounts and reduce Days Sales Outstanding (DSO).
• Negotiate payment plans with customers in line with company policies.
• Evaluate customer creditworthiness and recommend adjustments to credit limits or terms based on financial assessments.

6. Compliance and Reporting:

• Ensure compliance with local UAE financial regulations, including VAT and taxation laws.
• Prepare detailed accounts receivable reports, including aging analysis, collection status, and bad debt provisions, for management.
• Support external and internal audits by providing accurate and reconciled receivable records.

Audit Support:

• Assist in the preparation for internal and external audits by providing necessary documentation and supporting materials.
• Ensure that all financial records and reports are maintained in accordance with accounting standards and company policies.
• Address any audit queries and provide explanations as needed.

Qualifications and Experience Education:

• Bachelor’s degree in accounting, Finance, or a related field (mandatory).
• Professional certifications (e.g., CPA, CMA, or ACCA) are a plus.

Experience:

• 3–5 years of hands-on experience in accounts receivable, reconciliation, or related accounting roles.
• Strong knowledge of UAE VAT and taxation laws and their application to accounts receivable.
• Prior experience in the FMCG, retail, or distribution industry is preferred.

Technical Skills:

• Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks) and ERP systems.
• Advanced skills in MS Excel, including pivot tables, VLOOKUP, and data analysis tools.
• Strong knowledge of accounts receivable processes, reconciliation techniques, and financial reporting standards.

Soft Skills:

• Exceptional attention to detail and problem-solving abilities.
• Strong communication and negotiation skills for effective customer and stakeholder interactions.
• Time management and organizational skills to handle multiple priorities and meet deadlines.