Responsibilities: Include but are not limited to

1. Reception duties - Greeting of Guest, answering board line calls, serving drinks for guests, etc.

2. Arranging letters / documents to be couriered

3. Scanning of documents for colleagues

4. Archiving/retrieving old documents from Infofort

5. Managing the stationary / office supplies

6. Distribution of postal mails to colleagues

7. Registration of Managers to different events such as FBC (French Business Council)

8. Booking of Meeting Rooms

9. Flight ticket / Hotel / Restaurants / Event reservations

10. Ordering business cards

11. EFT management - parking, building/office access cards, gate pass, etc.

12. Office maintenance/upkeep – arranging the fixing of lights, switches, air conditioning, planters, etc.

13. Renewal of 24x7 DCD Direct Alarm System Subscription

14. Contracts - IT, District cooling, Office cleaning, MEP & fire alarm, FBC, hotels, Aramex, Infofort, planters, etc.

Assisting HR

15. Medical insurance - addition & deletion

16. Group life insurance - addition & deletion

17. Update attendance and leave tracker

18. Immigration assistance for UAE (new visa application, visa cancellation, visa renewal, NOC, Salary Certificate, etc.)

19. Support HR on various topics