Administrative Management

• Plan, organize, and oversee all day-to-day administrative operations for the office and site to ensure smooth workflow and efficiency

• Maintain and update employee records, contracts, and confidential company documents in both physical and digital formats, ensuring proper filing and easy retrieval

• Manage all incoming and outgoing correspondence including emails, letters, and courier services, ensuring timely response and proper documentation control

• Monitor and control office supplies, stationery, and consumables; raise purchase requests and coordinate with procurement for timely replenishment

• Ensure proper maintenance of office premises, warehouse, and company facilities including cleanliness, repairs, and utilities

• Coordinate maintenance schedules for office equipment, machinery, and company vehicles; ensure timely servicing and documentation

• Liaise with vendors, service providers, and contractors for services such as cleaning, security, maintenance, and IT support

• Ensure compliance with company policies, administrative procedures, and UAE regulatory requirements

  
  

Supervision & Team Management

• Supervise and manage daily activities of support staff including office assistants, drivers, helpers, and housekeeping personnel

• Allocate tasks and responsibilities based on workload and priority, ensuring efficient utilization of manpower

• Monitor staff performance, productivity, and work quality; provide regular feedback and guidance for improvement

• Ensure staff attendance, punctuality, and discipline in line with company policies; maintain attendance records and report irregularities

• Conduct on-the-job training and orientation for new employees to ensure smooth integration into the team

• Address day-to-day operational issues and resolve minor employee concerns or conflicts in a timely and professional manner

• Promote a positive work environment and teamwork among staff