Job Type
Full-time
Work Type
On-Site
Location
Abu Dhabi, UAE
Experience
3 - 8 years
- Providing administrative & receptionist support for the office.
- Performing data entry including timely Goods Receipt in Clinet’s internal system.
- Handling all office procurement and liaising with suppliers for quotations, and evaluation of options.
- Managing office suppliers (utilities, telecom, cleaners, parking, ...) ensuring proper service and resolving issues.
- Validating and processing invoices and bills for the office.
- Managing courier services, including sorting & handling all incoming & outgoing mail.
- Maintaining office inventory and managing replenishments.
- Supervising the cleanliness and appearance of the office and ensuring high hygienic and appeal standards.
- Processing visa and residency applications for staff and visitors.
- Collecting all necessary documentation, completing forms, and submitting to authorities, following up on approvals and liaising with employees and visitors.
- Receiving incoming calls from travel agents, airlines and other stakeholders and direct any needed action.
- Supporting the training center by coordinating visitor passes, campus access, and catering.
- Preparing, editing, and formatting documents (memos, letters, presentations, etc.).
- Scheduling meetings, and performing other administrative tasks as directed by the Area Manager.
- Setting-up and coordinating logistics for events, conferences, and site visits.
- Working closely and collaborating with the Regional Corporate Services Team based in Amman,
- Jordan.
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