Primary Functions

Perform procurement of different items including, Capital Equipment, Spares, MRO and Contracting of Services to support the QFAB business activities in accordance with Company's policies, procedures and ethical standards to ensure that all procured goods & services are from reliable & approved vendors at most competitive price within budget complying with the technical, quality, safety and delivery requirements.

Tasks and Responsibilities

1. Responsible for procurement of materials & services within company code of business conduct and procurement procedures.
2. Review requisitions and coordinate with end users and other disciplines to ensure materials & services required are in line with the requirement.
3. Estimate values according to knowledge of market price and price history information.
4. Issue of RFQ and confer with vendors to obtain product and service information such as price, availability, and delivery schedule in accordance with company procurement procedures.
5. Review bid proposals, administer commercial bid evaluation and technical clarifications closeout, negotiate shortlisted vendors within budgetary limitations and scope of work, vendor selection, recommendation of award (ROA) / Buyer Notes, issue of PO and obtain PO acknowledgement in accordance with company procurement procedures.
6. Maintain purchase order files in line with the procedures / work instructions.
7. Prepare tender committee reports in line with the procurement procedures when the budget thresholds are exceeded.
8. Ensure audit trail for procurement documents.
9. Maintain confidentiality of procurement data in compliance with QFAB guidelines.
10. Liaise with Vendors to expedite delivery of materials and services within the promised delivery date and initiate appropriate actions on PO with disputes and / or pending clarifications,
11. Participate in the process of Goods Received Notes or Milestone Completion Certificates for the goods and services and ensure MCC is documented in accordance with company procedures.
12. Reconcile discrepancy between PO and Vendor's invoice to ensure payments are done on timely basis.
13. Identify high value spent materials and services for further recommendation to set up Master Agreements and its process.
14. Develop reliable suppliers worldwide and maintain a vendor database for various commodities.
15. Visit vendors on a planned basis for the purpose of keeping abreast of their capabilities, new products, and interfacing with their management personnel.
16. Demonstrate excellent communication skills while interacting with suppliers and colleagues.
17. Facilitate 'Supplier Registration Process' to register the potential vendors in SAP.
18. Facilitate periodic Supplier evaluation process as per the procedure.
19. Facilitate timely Purchase Order Close Out.
20. Actively involved in tendering & long-term supply agreement set up process.
21. Review usage of long-term rental & supply agreement to recommend the budget consumption and/or alternative vendor arrangements.