Job Title: Executive Assistant

Geographical Scope: Back Office (Dubai, Myanmar, Thailand)

Department: Family Office

Reports to: CEO

Key Relationships:

Internal: Stakeholders , Family office team members
External: Service Providers

Job Function:

• Provide high-level administrative support to the principal(s) of the family office and the ability to manage
• complex schedules and multiple priorities in a fast-paced environment.
• Responsible for handling confidential matters and assisting with various personal and professional tasks as required by the family office.
• Flexibility to travel when required and work outside of regular business hours.

Key Responsibilities:

• Maintain confidentiality and discretion in managing sensitive personal and business information.
• Provide comprehensive administrative and personal support to the primary stakeholders and their immediate family, relatives, and business partners.
• Organize and coordinate all travel arrangements, including private jet bookings, luxury transportation, accommodation, and itineraries.
• Manage all travel logistics and business trips for stakeholders.
• Manage complex calendars for the stakeholders, scheduling meetings, appointments, and events.
• Coordinate travel schedules to ensure minimal overlap and maximum efficiency.
• Liaise with luxury service providers, venues, and suppliers to meet the family’s needs for personal and business events.
• Prepare and organize documents, presentations, and reports for meetings with family members, business partners, and other stakeholders.
• Efficiently manage the CEO's email inbox, prioritize urgent messages, filter and organize emails, and draft timely
  responses when needed.
• Perform ad-hoc tasks and projects as requested by the stakeholders.

Experience:

• Proven experience as an Executive Assistant or Personal Assistant, ideally in a high-net-worth environment or with luxury service providers.
• Previous experience in managing luxury services such as private jets, luxury travel, and exclusive events.

Skills:

• Strong knowledge of calendar management tools, office software (Microsoft Office, etc.), and virtual communication platforms
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Excellent communication skills, both written and verbal, with the ability to liaise with high-level individuals.
• Strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced
  environment.
• Ability to work independently and as part of a team, with flexibility and adaptability to meet stakeholders’ needs.