Job Description

The Executive Assistant to the Hospital Director provides high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a trusted partner, handling confidential information, coordinating executive communications, and serving as a liaison between the Hospital Director and internal/external stakeholders.

Responsibilities

Executive Support
•    Manage the Hospital Director’s calendar, travel, and meeting logistics with accuracy and discretion.
•    Draft, review, and manage correspondence, reports, presentations, and internal communications.
•    Coordinate and prepare materials for executive and board meetings, including agendas, minutes, and follow-ups.
•    Serve as a liaison between the internal/external stakeholders, ensuring timely and effective communication.
•    Maintain confidentiality and handle sensitive information with the utmost professionalism.
KPI & Reporting
•    Collaborate with business units to collect, consolidate, and analyze key performance indicators (KPIs).
•    Prepare monthly, quarterly, and annual performance dashboards and reports for the Hospital Director and executive leadership.
•    Monitor progress against strategic goals and highlight variances or areas requiring attention.
•    Assist in the development of executive summaries, board packs, and business review presentations.
•    Support the Hospital Director in data-driven decision-making by providing insights and recommendations based on performance metrics.
•    Coordinate with Finance, HR, and Operations to ensure alignment of reporting and business objectives.
Strategic & Project Support
•    Assist in tracking and managing strategic initiatives and special projects led by the Hospital Director.
•    Follow up with stakeholders on project milestones, deliverables, and deadlines.
•    Conduct research and prepare briefing materials to support executive meetings and external engagements.
•    Support the Hospital Director in stakeholder engagement, including drafting speeches, talking points, and event materials.
•    Maintain a high-level understanding of company priorities to anticipate needs and proactively manage tasks.

Administrative & Operational Excellence
•    Maintain organized records, files, and documentation for the executive office.
•    Coordinate logistics for internal and external events involving the Hospital Director.
•    Support internal communication efforts, including announcements, and leadership messages.
•    Continuously improve administrative processes to enhance efficiency and effectiveness.
•    Perform duties as directed by Hospital Director