Objectives of the role

• Serving as the primary point of contact for the board of directors, shareholders and regulatory authorities on corporate governance matters.
• Coordinating and facilitating board meetings, including preparing agendas, board packs and minutes.
• Ensuring compliance with statutory and regulatory requirements, including filing annual returns, disclosures and resolutions.
• Drafting and filing statutory documents, such as annual returns, board resolutions and meeting minutes.
• Maintaining corporate records, registers and statutory books as per the applicable laws and regulations.
• Advising management and board members on corporate governance best practices, legal requirements and compliance issues.
• Managing shareholder communications, including organizing annual general meetings and handling shareholder inquiries.
• Guiding corporate governance best practices and implementing governance frameworks.

Prepare and distribute notices, agendas and supporting materials for board and committee meetings.

• Attend board meetings, record minutes and maintain accurate records of board proceedings.
• Assist in the preparation and filing of statutory documents with regulatory authorities.
• Monitor changes in company law and ensure compliance with corporate governance guidelines, listing rules and other regulatory requirements.
• Provide guidance and support to directors and senior management on corporate governance matters.
• Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues.
• Conduct corporate governance reviews and assessments to identify areas for improvement.
• Stay updated on changes to corporate law, regulations and governance practices.

Required skills and qualifications

• Bachelor’s degree in Law, Business Administration or a related field.
• 10+ years of experience as a company secretary or a similar role in corporate governance and compliance.
• Strong knowledge of corporate law, regulations and governance principles.
• Familiarity with corporate governance codes and guidelines,
• Experience with corporate secretarial software and tools for document management and compliance tracking.
• Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and board members.
• Ability to work independently and handle confidential information with discretion.
• Attention to detail and the ability to work effectively under pressure in a fast-paced environment.
• Good Communication Skills in English & Arabic