To effectively manage the design process and design consultants and to oversee and make successful the entire design process from pre- concept design stage through final design and for construction documentation (including selection of designers).

What you will do

Prequalifying and selecting Design Consultants

Assess the market, define and assess specific requirements, define qualification / evaluation criteria, review available candidate consultants develop relevant interview process and questionnaires, interview candidates, assess and compare presentations, make recommendations for selection of designers

Defining Design Scope and other relevant contribution to the creation / running / closeout of good design agreements / contracts and control of design costs 
Define and assess DFC requirements … convert requirements to unambiguous and specific design scope clauses, specific deliverables etc. … review and ensure completeness of design scope internally … review and ensure that combinations of different design scopes do not overlap and do not create ‘design gaps’ … review designs received (ongoing) against the design scope … assess progress and performance and make recommendations for payments to designers … take action to resolve any situations where designers are in default of their design scope … vary design scope as and when required but with analysis and agreement and control of the consequences (cost and time) … make final assessment when design scope is completed/fulfilled and secure all final deliverables before closing off the agreement … create appropriate correspondence/records of all transactions.

Coordination of different DFC requirements (owners vision, development, design, construction) into the designs

Procure or make agreed definitions of all DFC requirements … assess those requirements for mutual compatibility in respect of design … iterate until reaching a set of requirements mutually compatible in respect of design … redefine these requirements if and when they change … put these requirements into design scopes … review designs against (latest) DFC requirements.

Coordination and Interfacing with Other DFC Designers

Establish relevant communication and information exchange between designers … liaise with designers and monitor the communication … eliminate any inappropriate forms or lines of communications, or lack of communications, which arise … explicitly correct or cause to be corrected any misleading communications which arise … establish explicit feedback/acknowledgement in respect of any corrections … procure relevant designers’ reviews and comments on other designs and ensure that the results are communicated … chair and minute unambiguously an appropriate number and type of coordination meetings …assign and follow up on actions to solve any issues/problems arising … create appropriate correspondence/records of all transactions.

Procurement and verification of acceptable design packages of design documentation for each design stage

Establish schedule/extent of design deliverables … review designs delivered in respect of general compliance with design scope and DFC requirements … review designs delivered in respect of general quality and for gross or obvious errors … procure design reviews by others in DFC or outside DFC as appropriate … communicate the results of those reviews unambiguously to the designers for actions as required … communicate the results of those reviews elsewhere as appropriate assign and follow up on actions required until the designs are acceptable … liaise as necessary with Statutory Authorities in respect of design approvals (in support of design consultants) … procure DFC internal design approvals … explicitly release the designs when they are acceptable … create appropriate correspondence/records of all transactions.

Measurement and control of design progress

Establish a design programme compatible with the construction programme … establish a method of measuring the design delivery (completeness, correctness) against program … prioritise critical path designs and enforce that priority on the designers … accelerate or cause to be accelerated designs which are late until they are on time … report upwards on design progress in a regular and consistent manner.

Management of design change

Identify potential design changes before they occur … analyse and assess the implications (cost and time) … assess whether or not these implications require wider DFC approval – if they do then seek that approval … accept or reject the proposed change … communicate that acceptance or rejection unambiguously to all parties affected or likely to be affected … create appropriate correspondence/records of all transactions.

Recruitment / Management of design management staff reporting to jobholder and CAD / clerical staff reporting to or assisting jobholder Participate in staff recruitment/interviews … Assign tasks which are appropriate in respect of the skills and experience and workload of the staff … liaise in respect of shared staff so as not to overload them and not to attempt to override others’ priorities … review the work done and provide appropriate positive or negative feedback as appropriate … organise / recommend any necessary training … carry out annual assessments

Contribute to development of design management procedures Review / comment design management procedures in respect of relevance, usability, and clarity. Provide feedback in respect of procedures in use.