Job Type
Full-time
Work Type
On-Site
Location
Abu Dhabi, UAE
Experience
5 - 8 years
- Oversee daily administrative operations, ensuring seamless workflow and effective communication across departments.
- Coordinate office space management and logistics, optimizing resources for a productive work environment.
- Serve as a primary point of contact for internal and external stakeholders, enhancing relationships through exceptional service.
- Lead the development and maintenance of comprehensive administrative policies and procedures that align with corporate objectives.
- Develop and maintain effective relationships with vendors and service providers, negotiating contracts to secure favorable terms for the organization.
- Conduct regular assessments of administrative functions, identifying areas for improvement and driving change initiatives.
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Keep the stock of office supplies and place orders when necessary.
- Process invoices on behalf of the Manager/Head of Section in liaison with the procurement and finance team ensuring compliance with company procedures.
- Coordinate with Travel Coordinators to make travel arrangements and Hotel booking for visitors and new hires.
- Support local and international movement of assets and inventory.
- Coordinate with courier services to ensure that documents/materials are collected, sent and delivered in a timely and efficient manner.
- Supervising administrative staff, managing rosters, and dividing responsibilities to ensure performance (Drivers/Office boys/Housekeeping staff).
- Manage utilities and telephone payments
- Support HR department in arranging the medical and EID formalities.
- Facility Management & Fleet Management (Company owned and hired vehicles).
- Organize and coordinate company events and meetings, fostering a collaborative atmosphere while ensuring all logistics are efficiently handled.
- Prepare various documentation such as reports, presentations, memos, and e-mails as required by the Manager/Head of Section or team members to ensure that well written, consistent, accurate and timely documentation originates from the Manager/Head of Section ’s office
- Assist in the development of strategic plans, providing administrative insights that align with the organization’s long-term goals.
- Mentor and develop administrative team members, fostering a culture of professional growth and accountability within the department.