1. Office Administration:

• Ensure the smooth and efficient daily operation of the office, maintaining an organized and productive environment.
• Oversee the ordering, stocking, and replenishing of office supplies as required.
• Manage and monitor office assets and equipment to ensure proper usage and maintenance.

2. IT Coordination:

• Serve as the main point of contact with the third-party IT administrator, ensuring prompt resolution of IT issues.
• Manage IT-related office needs, including system updates, software installations, and hardware maintenance.

3. HR Coordination:

• Support the HR Coordinator in managing HR functions such as recruitment, onboarding, and employee relations.
• Ensure adherence to HR policies and procedures across the organization.
• Assist in maintaining accurate employee records and managing leave requests.

4. Site Team Logistics:

• Coordinate logistics for site teams to ensure they have the necessary resources for efficient operations.
• Work with project managers to organize site staff schedules and ensure smooth workflow.

5. Company Vehicle Management:

• Maintain accurate records for company vehicles, including registrations, insurance, and maintenance schedules.
• Coordinate vehicle assignments for site teams and office staff, ensuring proper usage and availability.
• Monitor and schedule regular servicing and maintenance of company vehicles.

6. Office Health and Safety:

• Ensure the office complies with all local health and safety regulations.
• Conduct routine inspections to identify potential hazards and implement mitigation strategies.
• Organize health and safety training and drills, including fire safety and emergency preparedness.
• Regularly update health and safety policies and ensure staff awareness of their responsibilities.

7. Administrative Support:

• Manage general office communications, ensuring timely responses to internal and external stakeholders.
• Coordinate meetings, appointments, and schedules for the Managing Director and office staff as needed.
• Assist in the development and enforcement of operational policies and procedures.

8. Vendor and Service Management:

• Manage relationships with vendors and service providers (e.g., IT, maintenance, and cleaning services) to ensure efficient office operations.
• Oversee contracts and service agreements to ensure quality, cost-effectiveness, and compliance.