Develops the Policies and Procedures for the Procurement department and discusses them with the General Manager and Internal Audit department for approval.
Recommends price/ bid analysis, verifies and evaluates vendor/ Subcontractors/ suppliers offers from a technical and commercial point of view and provides recommendations to the General Manager.
Identifies long lead Services and material and schedules the Procurement process accordingly including the preparation of Procurement internal process list which shall envelope all items, services and materials to be procured for the Project.
Undergoes vendor/ Subcontractor/ supplier negotiations to get best offers.
Review and coordinates Prequalification documents for selected Suppliers or Subcontractors and prepare the same for submission to the Client/ Consultant to obtain their approval.
Assists Tender & Estimation team to get quotations from Subcontractors/ vendors/ suppliers for tender jobs; issues enquiries/ RFQ’s to approved project Subcontractors/ vendors, suppliers and follows-up to obtain the best offers.
Revises Enquiry status and relevant management reports on a regular basis.
Manages ERP system implementation for the Procurement department.
Studies, analyses and evaluates tender documents from a technical point of view in order to identify risk factors, ensuring that technical terms comply with the relevant standards and coordinates with the General Manager for the overall risk assessment and bid decision.
Presents during management review meeting of the Package bid, to discuss and assess various procurement packages and presents aspects related to Procurement Packages (risk factors, bid decisions, all issues and concerns related to Procurement Packages).
Soliciting and follow-up with the design / Technical Project Team during Procurement process for agreeing method optimizing in order to reach cost efficiency.
Review and Prepare Subcontractors/ Suppliers prequalification package and ensure compliance of the same with Project Technical Department requirements and Company’s policies and procedures.
Monitors and evaluates the performance of Procurement Team and set out deadlines to comply with the Construction Programme of the Project and to ensure that no delay in Procurement process.
Assesses the capability of shortlisted bidders including performing due diligence report on their technical capabilities and conducting site visits for their projects and factories.
Obtaining financial due diligence report on shortlisted bidders from the Finance Department.
Identify and review the scope of the works of the Subcontractors and ensuring that no exclusion exists in shortlisted bidder’s scope of works.
Ensures that Cost Comparison sheet cover all aspects of project requirements in respect of the Subcontract Works and such Cost Comparison to be levelled to ensure fair competition among all bidders participating in the bids.
Recommending Subcontractors/ Suppliers to be blacklisted or/and approved in line with Subcontractors / Suppliers evaluation and approval procedures.
Review of Variations and entitlements pursuant to the Main Contract and as prepared by the Project Team.
Advises & guiding Procurement Team Leader and reviews their work;
Assures adherence with the procurement schedule (planned);
Reviewing / approving prepared Cost Comparison sheet and the corresponding budget assigned by Cost Control Department.
Assigning the finish date for Procurement Engineer's task, which shall be ahead from the planned date in Procurement Internal Process List and to assure compliance with these dates;
Attending post-tender meeting with shortlisted Suppliers/Sub-Contractors including negotiation of final prices / Terms and Conditions;
Approving and final review of Prepared Letter of Intents and Subcontract Agreements and assuring that it complies to Company quality standard.
Supervising prepared Procurement Internal Process including any updates and List for Sub-Contractors and Suppliers;
Maintaining,implementing and updating different Procurement procedures;
Controlling and monitoring Approved list of Sub-Contractors/Suppliers as required in Company Procurement Procedures;
Coordination with different disciplines (i.e. Planning, Estimation, Top Management, Projects) for different related procurement issues;
Assigning Procurement Department staff (Engineer and Officers) to work on procurement requirements of a specific project
Obtaining final approvals and signature from Top Management (GM and MD) on the prices by cost comparison sheet;
Attending different management periodic meetings and follow-up minutes of meeting actions assigned to Procurement Department;
Ensures correctness of subcontract details with the project requirements as per the specifications;
Efficient and prompt retrieval of records by the EDMS;
