1. General

Assist the Project Manager in reviewing plans and proposals. . Prepare status reports and regularly monitors budgets, subcontractors and schedules.

1. Proposals Documentation Package

Examine the Proposals Documentation package, including correspondence and be familiar with the scope of work as defined by the Clients specification and Company’s tender.

1. Meeting

Attend the project kick off / progress meetings and update status.

1. Client Order / Letter of Intent / Changes in the Scope

Study client order or letter of intent with regards to scope of supply, financial and contractual status and check any deviations from to the tender submitted. Ensure that a policy is established which ensures the recovery of all extras.

1. Correspondence

Project documentation shall be issued to ensure prompt action at the responsible location. Minute all the agreements at meetings with Client and subcontractors and ensure action is taken. Ensure that project records and files are properly maintained. Follow up on all project related correspondence, ensuring that all correspondence is copied to the document control department. Ensure that all relevant project correspondence is formally copied to the appropriate departmental heads (i.e. undercover of transmittal, via e-mail, etc.).

f. Documentation

Ensure that a copy of the latest LPO (Local Purchase Order) is readily available. Ensure that the scope of work is clearly defined to each of the applicable departmental heads. Ensure that the relevant QC documents are submitted for Client review/ approval and follow up until completed. Ensure that all project engineering submissions and also technical queries are followed up until completion/ close-out.

g. Project

Ensure that commitment to the programmed is obtained from all subcontractors and departmental heads within the company. Produce a weekly & monthly project status report which will incorporate all significant time (and costs) variations. Discuss and highlight all project issues to Project Manager.

h. Cost and Financial Control

Ensure that cost control procedures are implemented. Ensure that alteration requests are raised and authorized as required and that adequate provision is made to cover anticipated difficulty and cost in making the alteration.

i. Project Reporting

Produce a weekly & monthly progress report for the project. Attend regular contract / progress review meeting as required by the Client.

j. Program Requirements

Ensure that all engineering, procurement, manufacturing and commissioning sequences are effectively planned. Attend project program update meetings.

k. Fabrication

Materials: Ensure that all required materials have been ordered. Follow up with procurement department with respect to deliveries. Prepare weekly material status reports

Subcontractors: Ensure that all required work service orders have been placed. Follow up on all/ any technical issues with subcontractors.