Overview

We are seeking a highly organized and proactive Business Specialist to join our team. The ideal candidate will have non-technical PMO experience, a broad understanding of finance, and proficiency in Excel and PowerPoint. This role requires excellent communication skills in English, and the ability to manage project planning sessions, track milestones, and ensure effective communication and documentation across all project functions.

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Key Responsibilities

Project Planning and Management:

• Manage project planning sessions and develop detailed project plans.
• Create and manage PERT (Program Evaluation Review Technique) charts and project milestones.
• Track progress and manage deviations to ensure timelines are met.

Meeting Coordination and Documentation:

• Create, track, and manage minutes of meetings for all internal and external periodic meetings.
• Generate periodic status reports for stakeholders, management, and other relevant parties.

Communication and Reporting:

• Prepare high-quality presentations with inputs and insights to assist the project team.
• Manage communication and data flow across functions to ensure project progress is effectively communicated.

Data and Documentation Management:

• Efficiently maintain the project data repository.
• Oversee all incoming and outgoing project documentation.

Financial Oversight:

• Assist in budgetary approvals and cost controls to ensure project delivery within budget.

Continuous Improvement:

• Proactively take responsibility for self-improvement by staying well-informed of developments, knowledge, and innovations in relevant fields of expertise.

Additional Duties:

• Execute other duties as directed by the supervisor or other superiors.

Qualifications

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• Experience:
• Non-technical PMO experience.
• Broad understanding of finance and financial concepts.

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• Skills:
• Proficient in Microsoft Excel and PowerPoint.
• Excellent English communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Ability to manage project planning, track milestones, and ensure timelines are met.
• Capability to create detailed and high-quality presentations.

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• Education:
• University degree or equivalent in a business-related field.

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Preferred Qualifications

• Experience in budgetary management and cost control.
• Proven ability to manage project documentation and maintain data repositories.
• Experience in managing communication across various functions within a project.

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Personal Attributes

• Proactive and self-motivated.
• Detail-oriented and able to manage multiple tasks efficiently.
• Strong analytical and problem-solving skills.
• Excellent interpersonal skills with the ability to work collaboratively with cross-functional teams.