1. Preparation and Management of Purchase Orders (POs)
- Prepare accurate and timely purchase orders (POs) for goods and services.
- Ensure all purchase orders are aligned with company policies and vendor agreements.
2. Obtaining Approvals
- Secure necessary approvals from relevant stakeholders before finalizing purchase orders.
3. Supplier Management & Cost Efficiency
- Identify and negotiate with cost-efficient suppliers to meet the company's requirements, particularly for UK-based operations.
- Continuously evaluate suppliers based on price, quality, and delivery timelines.
4. Order Placement & Payments
- Place orders with approved suppliers and ensure payments are made on time, following company procedures.
5. Credit Applications
- Manage and apply for credit terms with suppliers where necessary.
6. Delivery Coordination & Follow-up
- Track and follow up on order deliveries, ensuring timely arrival and communication with suppliers to resolve any issues.
7. Warehouse Coordination
- Ensure that the UK warehouse accurately books and receives delivered items.
- Liaise with the warehouse team to confirm the physical receipt of goods.
8. Invoice Management
- Provide accurate supplier invoices to the accounts team for payment processing.
9. China Purchase Order Management
- Enter purchase orders for China-based suppliers and coordinate with the China team to track deliveries and resolve issues.
10. SKU Creation Requests
- Request and manage SKU creation for new products in collaboration with the relevant teams.
11. Stock Monitoring & Forecasting
- Monitor stock levels against forecasts and alert the relevant team when stock is low, ensuring timely reordering.
12. Delivery Order Preparation
- Prepare delivery orders for materials to be issued from the UK warehouse to various departments or customers.
13. Other Assigned Tasks
- Perform any other duties as assigned from time to time by management.
