Job Summary and Purpose

Ensure that the company receives maximum value (price, quality etc) for resource allocation the money spent by ensuring efficient procurement of goods and services. Coordinate the purchasing activities for the organization as well as joint venture companies. Resolve any issues that come up, through innovative thinking and teamwork, also ensure complete compliance with departmental, corporate and state policies and procedure.

Accountabilities

Key Accountabilities:

Tendering:

1. Assist in tendering and awarding call off agreements for all repetitive purchases as per the policies of the section/ department.

2. Prepare Limited Tender Committee (LTC) submissions for tendering and award proposals. The incumbent shall present the same to tender committees for discussion and getting endorsements.

3. Ensure that all stages of the procurement process from the pre-tender stage to the post-award stage are implemented successfully and that all commitments are entered into the SAP system.

4. Plan and coordinate all activities required for conducting any commodity-based purchases.

5. Capturing all approved long term supply agreements for repetitive purchase in SAP under Outline Agreement.

6. Ensure all the Material Requirements Planning (MRP)s items been captured under commercially viable agreement supply for reduction in inventory, logistics, administrative and overhead costs.

7. Identifying opportunities for the preparation of Service Level Agreements for the combined purchase of Material and services.

8. Perform the material and services procurement process in accordance to the N-KOM’s business requirements in compliance to Company’s policies, department’s procedures and ethical standards to ensure the following:

a) Request for Qoutation (RFQ)/Tendering/Request for Proposal (RFP) and sourcing process is fair, open and ethical with all Vendors and contractors with equal opportunities to all interested parties.

9. Preparation of Purchase Orders contains complete information and is accurate as quoted and negotiated.

Inspection and Control:

10. Identify any non-conformities and make suggestions for improving procedures related to purchasing.

11. Follow-up on orders to ensure that the required materials are shipped and delivered on the date promised by the supplier and captured in SAP as PO delivery date.

12. Conduct value and ageing analysis of the purchased products to improve efficiency.

13. Ensure all delivered materials are in complaince to the PO requirements and close-out Over, Short, and Damaged (OS&D) on monthly basis.

Accountabilities - 2

Relationship Management:

14. Build and maintain effective relationships with the government and custom authorities so as to prevent any problems when goods are imported by the company.

15. Liaise with other departments on a regular basis to identify their requirements for goods and services.

16. Assist in negotiating on commercial terms with suppliers such as prices to maximize the value for money. The incumbent shall always safeguard the company' s interest.

17. Liaise and coordinate with the end users and the logistics staff to ensure on-time deliveries and rectify all OS&Ds with the coordination among Warehouse, logistics and Vendors.

18. Coordinate with the selected bidder to ensure completion of alI administrative processes and submission of all contract signed documents. Also, chasing Accounts and Finance to ensure timely settlements of payments to all the vendors.

19. Communication with internal interfaces for all relevant matters include Engineering, Project Management Teams, Operations Group, QSA, Finance and Commercial.

20. Preparation and presentation of Querterly KPI reports, daily orders progress, Outline Agreements and expediting reports, and all assignment status sheets to the Head of purchasing

Accountabilities – 3

31. Ensure timely issue of RFQs/ Invitation to Tender (ITTs) /RFPs to correct vendors and contractors through system.

32. Ensure Commercial information is kept confidential and not released to persons outside of Procurement group and only to Project or Cost Control Managers in accordance to the policies.

33. Produce accurate Commercial Bid Evaluation (CBE) and ensure the purchasing coordinator are following all details accurately over the CBE before PO release.

34. Create Purchase Order with all supporting documentation (CBE, valid quotations, proposals, TBE/technical datasheets, Material Safety Data Sheet (MSDS), catalogue, LTC approval, contract copy, etc.) as per requirements and ensure the same with the Purchasing coordinator.

35. Ensure all KPIs are met monthly and self generating, monitoring and reporting the personal progress reports.

36. Ensure the purchase orders deliveries and storage of chemicals and supplies schedules are under complaince to the regulations of RLIC and NKOM’s policy towards handling and Storage of Dangerous goods.

37. Updating daily progress to the Senior Purchasing Officer/Engineer. And ensure using of Smartsheet® for reporting the daily targets completion and progress.