We are a real estate company based in DIFC, near Trade Center Station, seeking an experienced Real Estate Admin with a strong background in the Dubai property market. The ideal candidate should be proficient in MS Office, real estate CRM systems, and have a solid understanding of real estate administrative processes.
Admin Responsibilities:
- Act as the primary point of contact for clients, ensuring seamless communication between clients and real estate consultants.
- Schedule and coordinate property viewings, meetings, and video shoots for secondary market and off-plan properties.
- Assist clients and agents with inquiries related to property listings, market trends, and real estate services.
- Maintain accurate and up-to-date records of client interactions, property details, contracts, and transactions.
- Prepare reports, presentations, and necessary documentation for consultants and clients.
- Handle administrative tasks, including phone calls, emails, and appointment scheduling.
- Conduct market research to assist with property evaluations, pricing, and market trends.
- Manage and update property listings on real estate portals, websites, and social media platforms.
- Prepare and review real estate documents, ensuring compliance with legal requirements.
- Coordinate with developers for document verification and approvals.
- Support marketing campaigns by assisting with brochures, flyers, and other promotional materials.
- Manage consultants’ calendars and schedule meetings effectively.
- Follow up with clients post-viewings and consultations for feedback and further assistance.
- Maintain compliance with RERA rules and regulations, including Trakheesi procedures and tenancy contracts (Form A, B, F, Ejari registration, and Trakheesi permits).
- Coordinate with developers for company registration and follow up on payments.
- Oversee office operations, maintain office supplies, and ensure an organized work environment.
- Assist in event coordination for property launches and client engagement activities.
- Handle basic financial tasks such as processing invoices and tracking expenses.
Requirements:
- Minimum 1 years of experience in an administrative role, preferably in Dubai’s real estate industry.
- Strong knowledge of Dubai’s real estate market, developers, and property regulations.
- Proficiency in MS Office (Word, Excel, PowerPoint) and real estate CRM systems.
- Familiarity with Property Finder, Dubizzle, Bayut, Trakheesi, and Broker Pad.
- Excellent communication and customer service skills.
- Strong organizational and multitasking abilities with attention to detail.
- Problem-solving skills with the ability to work independently and under pressure.
- Availability for flexible working hours when required.
